Office Manager

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Direct message the job poster from Blue Stream Consultancy Pte Ltd

Headhunter & Fractional CHRO Services | Founder of Blue Stream HR Consultancy | HR Transformation

About the Role

We are seeking to hire an experienced and highly organised Office Manager on behalf of our client (a German industrial automation solution provider) to oversee the smooth day-to-day operations of our office. This role is essential in ensuring that administrative, financial, and operational processes run efficiently, supporting both management and staff, and maintaining a positive and productive work environment.

Key Responsibilities

Administrative Management

• Oversee all office operations, ensuring efficiency and compliance with company policies.
• Handle general office administration duties, including correspondence, scheduling, and filing systems (both digital and physical).
• Maintain office supplies inventory and place orders for stationery and other essentials.
• Book flights, hotel accommodations, and other travel arrangements for staff.
• Coordinate with vendors, service providers, and building management.
• Process invoice payments and ensure timely settlement of intercompany payments.
• Record payments and receipts accurately in coordination with the finance team.
• Assist with month-end closing processes, ensuring accurate reporting.
• Manage petty cash, prepare expense reports, and liaise with external accountants or auditors when required.

People & Culture Support

• Assist HR in onboarding new employees, maintaining personnel records, and coordinating training sessions.
• Support internal communications and staff engagement initiatives.
• Organize company events, meetings, and team-building activities.

Facilities & Equipment Management

• Ensure the office environment is clean, safe, and well-maintained.
• Manage maintenance schedules for office equipment and IT assets.
• Coordinate workspace allocation and office layout changes.

Other Duties

• Undertake other small tasks and ad-hoc projects to support management as needed.

Requirements

• Diploma or Bachelor's degree in Business Administration, Office Management, or related field.
• Proven experience as an Office Manager, Administrative Manager, or similar role.
• Strong organisational and multitasking skills.
• Excellent verbal and written communication abilities.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and basic familiarity with office management software.
• Ability to work independently and handle confidential information with integrity.

Preferred Attributes

• Proactive problem solver with strong attention to detail.
• Ability to remain calm under pressure and adapt to changing priorities.
• Strong interpersonal skills to work with people at all levels.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Industrial Machinery Manufacturing

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