Project Administrator

3 days ago


Singapore NEW ART INTERIOR PTE LTD Full time

Position Summary To provide administrative support to project management team To maintain neat, orderly, complete legal documents and project files. To support receptionist and to be flexible in assisting other team members as needed. Project Administrator Duties and Responsibilities Assumes responsibility for working with project team members and maintaining complete and accurate records for multiple jobs - working with multiple project managers, engineers and accountants. Assumes responsibility for performing administrative support functions (varies based upon the need). Assumes responsibility for assisting project accountants in following up with subcontractor and material supplier compliance issues and asking for help when needed. Assumes responsibility for establishing and maintaining effective communication and coordination with Company personnel, including Management. Assumes responsibility for ensuring that work area is clean, secure, well-maintained and for completing special projects and miscellaneous assignments as required. Use of most current templates for standard documents. Meet regularly with the Project Manager, Engineer and Accountant to understand the specific needs of each job and determine where assistance is needed. Assistance may be in tracking submittals and RFI’s, making copies, reviewing and sending out meeting minutes, following up with subcontractors or material suppliers to ensure the proper documents are received; and other needs as required. When a new job number is assigned, an appropriate electronic and main file is set up per standard operating procedure. Review each project’s Job Start form and become familiar with the unique aspects of the job. Understand the billing/


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