Management Assistant Officer, Alumni Relations

1 day ago

Singapore National University of Singapore Full time

Management Assistant Officer, Alumni Relations Job Description Job Title: Management Assistant Officer, Alumni Relations Posting Start Date: 14/08/2025 Job Description:

NUS OAR

The NUS Office of Alumni Relations (OAR) fosters a lifelong relationship between the National University of Singapore (NUS) and its alumni. It provides a platform for alumni to stay connected with the University and each other through various programmes, events, and networking opportunities. OAR supports alumni in their personal and professional development, encouraging their involvement in university initiatives and community service. By promoting a vibrant and engaged alumni network in Singapore and globally, OAR aims to strengthen the NUS community, enhance its reputation, and contribute to the university's mission of excellence in education, research, and service to society.

Job Description

You will play a pivotal role in supporting the Alumni Engagement and Alumni Services teams to plan, organize and execute a diverse range of University-level events that engage our NUS alumni community as well as to ensure efficient and seamless execution of daily operations of the department.

Events and Initiatives

• Provide administrative and logistical support to ensure the smooth execution of a variety of alumni events and initiatives, including forums, golf tournaments, Homecoming, and reunions.

• Source, negotiate with and manage vendors for event-related services.

• Any other duties as assigned

Alumni Services and Office Administration

• Provide administrative and operational support to the OAR department.

• Co-ordinate and provide logistical support for departmental meetings, and visits from stakeholders.

• Monitor and manage department office asset inventory and pantry supplies.

• Support basic finance processes such as raising Purchase Orders (POs) and processing Goods Receipt (GR) transactions.

• Coordinate internal mail and courier arrangements for the department.

• Perform general administrative duties and provide ad hoc support as required

Qualifications


• Diploma from a recognised Singapore polytechnic with 3–4 years of related experience in events management or office administration.

• A Good command of English with strong verbal and written communication skills.

• Strong project management skills, timeline-oriented, meticulous, and attentive to details.

• Able to multi-task in a fast-paced environment.

• Proficient with Microsoft Office.

• Able to work independently or as part of a larger team.

• Willingness to work after office hours and on weekends, when required.

More Information

Location: Kent Ridge Campus

Organization: Office of Alumni Relations

Department : Office of Alumni Relations

Employee Referral Eligible: No

Job requisition ID :

Req ID: 30017
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