Management Assistant Officer, Alumni Relations

4 weeks ago

Singapore NATIONAL UNIVERSITY OF SINGAPORE Full time
Roles & Responsibilities

Interested applicants are invited to apply directly at the NUS Career Portal

Your application will be processed only if you apply via NUS Career Portal

We regret that only shortlisted candidates will be notified.

NUS OAR

The NUS Office of Alumni Relations (OAR) fosters a lifelong relationship between the National University of Singapore (NUS) and its alumni. It provides a platform for alumni to stay connected with the University and each other through various programmes, events, and networking opportunities. OAR supports alumni in their personal and professional development, encouraging their involvement in university initiatives and community service. By promoting a vibrant and engaged alumni network in Singapore and globally, OAR aims to strengthen the NUS community, enhance its reputation, and contribute to the university's mission of excellence in education, research, and service to society.

Job Description

We are seeking a dependable and proactive team member to support the Alumni Relations department with administrative, event, and operational functions. This role is ideal for someone with 3–4 years of relevant experience who excels at both behind-the-scenes coordination and on-the-ground event support

Key responsibilities include:

  • Provide administrative and logistical support for Alumni Advisory Board meetings, departmental meetings, visits, and alumni events.

    Assist in event-day operations, including guest registration and coordinating on-site logistics.

    Liaise with internal departments and external vendors to ensure timely and accurate delivery of services.

    Manage the alumni enquiry mailbox and helpline, responding promptly and professionally to queries and service requests.

    Maintain and update alumni records in the alumni database, ensuring data accuracy and confidentiality.

    Support basic finance processes such as raising Purchase Orders (POs) and processing Goods Receipt (GR) transactions.

    Monitor and manage department office asset inventory and pantry supplies.

    Coordinate internal mail and courier arrangements for the department.

    Perform general administrative duties and provide ad hoc support as required.

Qualifications


• Diploma from a recognised Singapore polytechnic, with 3–4 years of experience in administration, customer service, or events support.

• Strong interpersonal and communication skills.

• Proactive, resourceful, and able to work independently with minimal supervision.

• Highly organised, with attention to detail and the ability to manage multiple tasks or timelines effectively.

• Comfortable working in a fast-paced environment.

• Proficient in Microsoft Office applications (Word, Excel, PowerPoint).

• Team-oriented and a willingness to assist wherever needed.

• Willingness to work outside regular office hours and on weekends for events, when required.

Tell employers what skills you have

ensuring data accuracy
Interpersonal Skills
Inventory
Administration
Events
Teamoriented
Administrative Support
Customer Service
purchase order
Alumni Relations

  • Management Assistant Officer, Alumni Relations

    2 days ago

    Singapore NATIONAL UNIVERSITY OF SINGAPORE Full time

    Interested applicants are invited to apply directly at the NUS Career Portal Your application will be processed only if you apply via NUS Career Portal We regret that only shortlisted candidates will be notified.NUS OAR The NUS Office of Alumni Relations (OAR) fosters a lifelong relationship between the National University of Singapore (NUS) and its...

  • Management Assistant Officer, Alumni Relations

    2 weeks ago

    Singapore NATIONAL UNIVERSITY OF SINGAPORE Full time

    Roles & ResponsibilitiesInterested applicants are invited to apply directly at the NUS Career PortalYour application will be processed only if you apply via NUS Career PortalWe regret that only shortlisted candidates will be notified.NUS OARThe NUS Office of Alumni Relations (OAR) fosters a lifelong relationship between the National University of Singapore...

  • Associate Director

    2 weeks ago

    Singapore Office of Alumni Relations Full time

    **Posting Start Date**:10/02/2025 NUS OARThe NUS Office of Alumni Relations (OAR) fosters a lifelong relationship between the National University of Singapore (NUS) and its alumni. It provides a platform for alumni to stay connected with the University and each other through various programmes, events, and networking opportunities. OAR supports alumni in...

  • Manager, Alumni Relations

    1 week ago

    Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    The Office of Alumni Engagement (OAE) is seeking to hire an alumni relations professional to identify, develop and manage alumni engagement initiatives, leverage alumni network talent and resources, and align resources among NTU Stakeholders. The Manager is part of the team tasked to drive the University's alumni events, and partnering programs targeted at...

  • Manager, Alumni Relations

    2 weeks ago

    Singapore Nanyang Technological University Full time

    The Office of Alumni Engagement (OAE) is seeking to hire an alumni relations professional to identify, develop and manage alumni engagement initiatives, leverage alumni network talent and resources, and align resources among NTU Stakeholders. The Manager is part of the team tasked to drive the University’s alumni events, and partnering programs targeted...

  • Alumni Relations

    2 weeks ago

    Singapore NUS College Full time

    **Posting Start Date**:10/02/2025 NUS College is seeking an enthusiastic and dynamic professional to join our NUSC Outreach team. The Alumni Relations role focuses on developing and executing an effective strategy to engage and cultivate relationships with our alumni through various programmes, events and networking opportunities. We envision a holistic...

  • Manager, Partnerships, Office of Alumni Relations

    1 week ago

    Central Singapore Emprego SG Full time

    **Location** Singapore, Central Singapore **Job Type** Full Time **Salary** $4,100 - $6,400 Per Month **Date Posted** 4 hours ago Additional Details **Job ID** 94359 **Job Views** 1 **Job Description**: Roles & Responsibilities **COMPANY DESCRIPTION** Singapore Management University is a place where high-level professionalism blends together...

  • Manager, Partnerships, Office of Alumni Relations

    1 week ago

    Central Singapore Emprego SG Full time

    **Location** - Singapore, Central Singapore**Job Type** - Full Time**Salary** - $4,100 - $6,400 Per Month**Date Posted** - 4 hours agoAdditional Details **Job ID** - 94359**Job Views** - 1Roles & Responsibilities **COMPANY DESCRIPTION** Singapore Management University is a place where high-level professionalism blends together with a healthy informality....

  • Assistant Director, Alumni Giving, Office of

    7 days ago

    Singapore Singapore Management University Full time

    COMPANY DESCRIPTION Singapore Management University is a place where high-level professionalism blends together with a healthy informality. The 'family-like' atmosphere among the SMU community fosters a culture where employees work, plan, organise and play together - building a strong collegiality and morale within the university. Our commitment to attract...

  • Alumni Relations Lead

    3 days ago

    Singapore beBeeSeniorManager Full time $113,800 - $114,900

    The National University of Singapore (NUS) seeks a seasoned professional to lead its alumni relations efforts. As an Assistant Senior Manager/Senior Manager, you will foster lifelong connections between the university and its alumni community.