Executive, HR Services

Description Job Purpose To ensure that staff records (on HRIS and Personnel files) are well maintained (accurate and current) and secured, in accordance with HR/Payroll policies and procedures, and audit standards. To achieve operational excellence by providing professional, pro‐active and timely HR services to line departments, in collaboration with HR Business Partners. To ensure that all HR services are delivered promptly and well, to keep routine HR operations moving smoothly To oversee and administrate overall HR System, and liaise with system vendors for troubleshooting, enhancements, etc. To provide operational oversight for HR Ops workstreams, and optimise workflows and processes where necessary Responsibilities In collaborations with HR Admin team, oversee and complete end‐to‐end process for: On‐boarding (new hires); Maintain e‐personnel file (ensure completeness, and compliance with document management and audit standards)Confirmation; Contract Renewal (local / foreigners / convert to perm); Inter‐department Transfers; Employment Conversion (eg from Full‐Time to Part‐Time)Retirement Re‐employment Update leave and benefits entitlement (eg Leave Administration) arising from changes in employee status and dependent information Manage Benefits Administration in collaboration with HRBPs Perform any other ad‐hoc duties as requested or assigned. Manpower Planning/Work Pass Administration: Apply / Renew / Terminate Work Pass (Employment Pass, S‐Pass and Work Permit)Update MOM promptly of changes in Pass holder's details Oversees the team in producing monthly manpower report Drives Annual Manpower Budgeting Exercise and follows through on producing monthly tracking report Payroll Administration: Ensure HRIS data is updated and accurate for payroll processing Ensure that the HR Ops team provides supporting documents to Payroll promptly for accurate processing Oversee the preparation and clearance of Payroll instructions for monthly payroll processing, in collaboration with HRBPs Collaborate with Payroll Admin to handle pay recovery and tax clearance matters Preparation of Final Settlement of exiting staff at end of contract or resignations. Generate reports, as required. System Administration Provide administrative oversight on HRS System (QuickHR), and be a key resource person for all system related queries Liaise with system vendors for any troubleshooting, enhancements, customisations that may be required Front, coordinate, and manage vendors, communicating needs and requirements regularly Keep track of all quotations, service agreements, Project Management: Keep track of and follow through on works‐in‐progress (e.g. system enhancements, customisations, etc)Qualifications & Work Experience Requirements Degree in Human Resource Management or its equivalent with at least 5 years' relevant experience. Candidates with more extensive experience will be considered Hands‐on experience in QuickHR and/or SAP HR (Personnel Administration) is an advantage Good knowledge and strong grasp of MOM regulations and HR best practices is required Prior experience with HR Services, Payroll, HRIS, and/or Benefits Administration would be an advantage Proficient in MS Office (Work and Excel) and HR processes would be an advantage Good communications skills, in spoken and written English. Team players with good interpersonal skills and keen interest to learn and excel are invited to apply About SMRT Corporation SMRT Corporation Ltd (SMRT) is a public transport services provider. Our primary business is to manage and operate train services on the North‐South Line, the East‐West Line, the Circle Line, the new Thomson East‐Coast Line and the Bukit Panjang Light Rail Transit. This is complemented by our bus, taxi and private hire vehicle services. An exciting and rewarding career is waiting for you at SMRT. Join us and embark on a journey that matters. You Matter – we take care of you and your well‐being. Your Work Matters – your ideas and contributions work towards building the future of our transport system and create positive impacts to the community. Your Development Matters – we offer diverse careers and learning opportunities for our people to grow you to the fullest of your potential. Come onboard the SMRT journey today. Vision Moving People. Enhancing Lifestyles Core Values Respect, Integrity, Safety & Service, Excellence #J-18808-Ljbffr Industry Transport & Logistics Category Consulting Sub Category Human Capital