
Event Specialist, Event Management
1 day ago
About the job
As a member of Campus Infrastructure & Services Division, the Specialist will report to the Events Management & Support Lead, and be responsible for planning, managing, coordinating virtual, hybrid and in-person events such as graduation ceremonies, conferences, talks and dinners, and other special corporate events.
The Specialist will also be required to promote event management services to internal and external clients.
Responsibilities
Managing Corporate Events/ Graduations/ Conferences/ Celebrations/ External events on campus
Plan, organise and implement events assigned to ensure meeting of KPIs, smooth liaison and delivery of events
Source, recommend and manage the booking of venues
Implementation with detailed action plans, circulars, admin programmes and briefing notes to hosts and helpers
Source and manage event organizers and/or vendors on set-up, logistics, catering, landscaping, etc
Production of collaterals, banners, etc
Handle enquiries and RSVPs
Emcee briefing notes and stage scripts
Manage VIP invitation, attendance and hospitality
Assist in the recording of graduates' names for audio projection during graduation
Conduct rehearsals and briefings
Conduct planning and post reviews meetings and write minutes for these meetings
Promote event management services
Partner with the lease management department to promote event management services to internal and external clients
Prepare and present event proposal to clients
Manage and liaise with clients on events requirements
Requirements
A University Degree with at least 4 years of relevant working experience in events management, mass communications or marketing
Experience with management of corporate and marketing events, conferences and corporate exhibitions
Excellent planning, organising and implementation skills
Strategic and creative thinker
Strong communicator with good writing and presentation skills
A self-starter with ability to work independently and multi-task
A good eye for details and continuous improvement
A good team player with strong interpersonal skills
Ability to work independently and under pressure
Ability to multi-task and meet deadlines
Cheerful and pleasant personality and good customer service track record
Enjoys organising events
Well versed with Microsoft office
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