Event management team lead

4 days ago

Singapore Firstagency Full time

FIRST is a leading global brand experience agency providing Content, Creative, Digital Technology, Management & Delivery, and Data & Insights services. Operating as a full-service agency partner or through embedding specialist talent into client teams, FIRST brings brands and people together through creative, connected experiences.
FIRST works with clients across various industries, including financial services, technology, new & traditional media, aerospace, healthcare, and professional services. FIRST has received numerous accolades, including being named one of the Top 150 Event Organizers & Agencies in the USA by Eventex, being listed among the "200 Top Marketing Agencies" in 2023, 2022 & 2021 by Chief Marketer, being recognized as one of the "50 Top Event Companies" by Special Events, being included in the Top 100 "Best Places to Work in NYC" by Crain's New York Business, and being listed as one of the "1000 Companies to Inspire Britain" by The London Stock Exchange Group.
The Event Management Team Lead will assume a key role within the organization by leading and motivating colleagues in a way that enhances working relationships and encapsulates FIRST values and our client’s brand. The individual will ensure the project team delivers consistently exceptional service to our clients through excellent project management and delivers world-class events that exceed client expectations. Along with other FIRST team members, the Event Management Team Lead will represent the FIRST Solutions brand on-site within a well-known tech company. This position is ideal for a corporate event planning professional with prior experience managing and motivating team members.
Your Contributions
The Event Management Team Lead works to coordinate staff assignments and workload for both onsite and digital events
Reviews requests sent by event intake team and confirms space, approvals and other pertinent information prior to assigning
Advise on the planning and execution of events for designated high profile groups, overseeing execution of larger scale events
Support and coordinate the delivery of events as needed
Manages monthly audit reports as required by client and internal management
Partner with the client on various strategic initiatives and projects
Directly manage a team of direct reports
Develop, mentor, and provide feedback to team members on an on-going basis
Oversee workload of team ensuring day-to-day understanding of capacity/pressure points and assisting/offering guidance on team’s events where required
Manage vacation schedules, ensuring appropriate team coverage and review all expense reports
Oversee the on-boarding/off-boarding process for all employees
Ensure team adheres to standard operating procedures and compliance processes
Manage and promote communications to all team members to ensure maximum efficiency
Partner with FIRST People & Culture on all company initiatives, recruiting, and employee relations matters
Ensure the team maintains positive relationships with clients
Ensure the team is providing value to clients and seeking value-adds where possible
Encourage and motivate the team to be knowledgeable of best practices and services, and to be proactive with ideas and creative solutions
What We Are Looking For
Please be aware that we know experience does not always look like we describe it. If you believe you would be an excellent fit for this role, please apply - we would love to see how you could fit at First.
8+ years’ event management experience, preferably within a large venue, hotel, or event management capacity
2+ years’ experience managing or supervising a team
Strong people management skills with the ability to lead by example
Bachelor’s Degree preferred
This role will be assigned to a primary location but will require flexibility to be deployed to support across the campus as required
Excellent written and oral communication skills at all levels
Decision maker and problem solver with a collaborative/team-player attitude
Positive and caring approach to team management
Experience working cross-functionally with all levels of stakeholders in a fast-paced environment
Creative problem solver, resourceful, team player
Adaptability to situations and ever-changing demands
Highly organized with the ability to handle multiple tasks to meet strict deadlines
Excellent time management and multi-tasking skills
Ambitious and proactive with a calm and flexible approach to handling pressure
Experience working on large and complex databases
Must be fluent in English
Ability to work onsite
This role will be assigned to a primary location but will require flexibility to be deployed to support across the campus as required
Administrative and General:
Assume responsibility for own environment, ensuring adherence to health and safety policies while having clean smart surroundings
Work intelligently and ensure management is aware of problems or issues which negatively affect productivity
Build excellent relationship with team through positive communications
Ensure knowledge is shared within the team to enable them to work smarter and more efficiently
Work on ad hoc requests from clients as required
#LI-TS1 #LI-Onsite
#LI-TS1
#LI-Onsite
FIRST is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. FIRST is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. We stand firm: FIRST will not tolerate discrimination or harassment based on any of these characteristics. If any candidate feels that they are unable to meet the requirements of the role, please get in touch to discuss adjustments or other suitable roles.#J-18808-Ljbffr

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