Facilities Manager Position

Job Description ">

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• Oversee Daily Operations and Maintenance : Ensure a safe and functional environment by managing daily operations of building facilities and equipment across offices and warehouses. ">
• Maintain Asset and Equipment Inventory Records : Update accurate records to ensure seamless maintenance and asset management. ">
• Manage Administrative Tasks : Coordinate tasks such as iPOS, capex forms, invoice consolidation, and facility documentation to ensure efficient administrative processes. ">
• Prepare for Internal Audits : Develop and maintain ISO documents, ensuring all certificates and licenses are current and up-to-date. ">
• Cordinate Routine Maintenance and Repairs : Supervise routine maintenance, repairs, and user requests related to maintenance, asset acquisition, and disposal. ">
• Liaise with Service Providers : Coordinate with service providers to extract service reports and plan maintenance activities. ">
• Ensure Compliance : Maintain adherence to corporate policies, standards, and procedures to prevent non-compliance issues. ">
• Address Stakeholder Feedback : Respond promptly to stakeholder feedback and complaints, maintaining good relationships with internal teams and external partners. ">
• Support Soft Services Operations : Assist in soft services operations, including stakeholder and landlord engagement to provide exceptional customer experiences. ">
• Manage OPEX & CAPEX Budgets : Assist in preparing and managing operational and capital expenditure budgets, providing monthly service fee updates. ">
• Manage Procurement Processes : Oversee procurement processes, vendor contracts, and monitor vendor performance to ensure cost-effectiveness and efficiency. ">
• Handle SAP PO Creation and Approvals : Manage SAP purchase order creation, approvals, and invoice processing to ensure smooth procurement activities. ">
• Track Deferred and Out-of-Contract Jobs : Monitor and track deferred and out-of-contract jobs, providing recommendations for approvals to optimize business outcomes. ">
• Manage Compliance-Related Communications : Coordinate compliance-related communications and documentation to ensure regulatory requirements are met. ">
• Support Insurance Claims Investigations : Assist in insurance claims investigations and related documentation to minimize business disruptions. ">
• Assist in Store Handover and Closure Processes : Support store handover and closure processes to ensure seamless transitions. ">

Required Skills and Qualifications

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• Interpersonal and Problem-Solving Skills : Possess strong interpersonal and problem-solving skills to work effectively in fast-paced environments. ">
• Facilities Education or Experience : Familiarity with facilities education or experience is beneficial but not mandatory. ">
• Attention to Detail and Financial Literacy : Demonstrate attention to detail and financial literacy to manage budgets and make informed decisions. ">
• Ability to Handle Pressure and Multiple Tasks : Proven ability to handle pressure and perform multiple tasks efficiently. ">
• Independent, Proactive, and Can-Do Attitude : Display an independent, proactive, and can-do attitude to drive business results. ">

Benefits

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• Team Member Discount : Enjoy exclusive discounts on team member benefits. ">
• Subsidized Medical and Dental Benefits : Receive subsidized medical and dental benefits to support overall well-being. ">
• Training Opportunities : Access comprehensive training opportunities to enhance skills and knowledge. ">
• Career Advancement : Enjoy career advancement opportunities to grow professionally and personally. ">