Academic Assessment Coordinator
6 hours ago
Academic Assessment Coordinator Role Overview ">
- This is a challenging and rewarding role in academic assessment administration, where you will be responsible for ensuring the smooth running of assessments across multiple departments.
Key Responsibilities:
">- Assessment Preparation and Coordination
- Develop and maintain accurate unit outlines and assessment details to ensure seamless study periods.
- Coordinate logistics including preparation, printing, venue setup, test links, and materials to guarantee a stress-free experience for students.
- Verify consistency between progressive assessment schedules and unit outlines to ensure accuracy and fairness.
- Liaise with departmental teams for assessment approvals and communicate effectively to resolve any issues that may arise.
- Maintain secure storage and inventory of exam materials to prevent loss or tampering.
- Arrange support for students with special needs during exams.
- Invigilation and Academic Integrity
- Recruit, train, schedule, and manage payroll for invigilators to ensure a high level of service.
- Enforce examination SOPs and academic integrity standards to maintain the highest standards of conduct.
- Act as Chief Invigilator for all exams to oversee proceedings and address any concerns.
- Coordinate exam room bookings and schedules with relevant teams to optimize resources.
- Archive exam papers and maintain accurate records to facilitate future reference.
- Extensions and Deferred Assessments
- Process extension and deferral requests according to established policies to provide flexibility to students.
- Verify authenticity of supporting documentation for extensions and deferrals.
- Communicate effectively with students regarding deferred assessments and provide necessary guidance.
- Track submissions and follow up on non-submissions to ensure timely completion.
- Student Communication and Support
- Serve as primary point of contact for student queries regarding assessments and academic status.
- Provide guidance and support to students at Student Connect sessions and offer assistance with appeals and feedback.
- Ensure clear and timely communication regarding outcomes of appeals and academic progression.
- Collaborate with academic staff on special assessment arrangements and access plans to cater to diverse needs.
- Reporting and Record-Keeping
- Maintain detailed records of assessment activities, results, and student statuses to inform decision-making.
- Provide reports and updates to internal stakeholders to facilitate informed discussions.
- Check and distribute certificates and transcripts upon request.
- Prepare documentation and minutes for Board of Examiners meetings to promote transparency.
- Support data analysis and post-assessment surveys to drive continuous improvement.
- Other Duties
- Support course delivery and enrollment processes by providing expert guidance.
- Assist with audits and regulatory compliance to ensure adherence to regulations.
- Perform other duties as assigned by the Director of Academic Services to support the team's objectives.
Requirements:
">- Diploma or Bachelor's degree or equivalent qualification in a relevant field to demonstrate expertise.
- Relevant experience in academic assessment administration, coordination, or related roles to apply knowledge effectively.
- Familiarity with Learning Management Systems and assessment-related processes to streamline operations.
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