Academic Assessment Specialist

18 hours ago

Singapore beBeeAssessment Full time $3,000 - $3,500
Job Title: Assessment Administration Coordinator

We are seeking a highly organized and detail-focused individual to fill the role of Assessment Administration Coordinator. This position will be responsible for coordinating and managing the administration of assessments, ensuring accuracy, compliance, and efficiency throughout the assessment process.

Key Responsibilities:
  • Assessment Preparation and Coordination
    • Verify Unit Outlines and assessment details are accurate before study periods.
    • Coordinate assessment logistics including preparation, printing, venue setup, test links, and materials.
    • Ensure consistency between progressive assessment schedules and Unit Outlines.
    • Liaise with Unit Coordinators and Results and Assessments Team for assessment approvals.
    • Maintain secure storage and inventory of exam materials.
    • Arrange support for students with special exam needs.
  • Invigilation and Academic Integrity
    • Manage invigilator recruitment, training, scheduling, and payroll.
    • Ensure adherence to examination SOPs and academic integrity standards.
    • Act as Chief Invigilator for all exams.
    • Coordinate exam room bookings and schedules with the Scheduling Team.
    • Archive exam papers and maintain accurate records.
  • Extensions and Deferred Assessments
    • Process assessment extension and deferral requests in line with policies.
    • Verify supporting documentation for authenticity.
    • Coordinate communication with students regarding deferred assessments.
    • Track submissions and follow up on non-submissions.
  • Student Communication and Support
    • Serve as first point of contact for student queries regarding assessments and academic status.
    • Support students at Student Connect and provide guidance on appeals and feedback.
    • Ensure clear and timely communication on outcomes of appeals and academic progression.
    • Collaborate with academic staff on special assessment arrangements and access Plans.
  • Reporting and Record-Keeping
    • Maintain detailed records of assessment activities, results, and student statuses.
    • Provide reports and updates to internal stakeholders.
    • Check and distribute Certificates and Transcripts.
    • Prepare documentation and minutes for Board of Examiners meetings.
    • Support data analysis and post-assessment surveys.
  • Other Duties
    • Support course delivery and enrolment processes.
    • Assist with audits and regulatory compliance.
    • Perform other duties as assigned by the Director of Academic Services.

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