Executive Personal Assistant

6 days ago

Singapore Hegen Full time

Overview
At Hegen, we redefine the parenting experience with award-winning innovations tailored for mothers and their little ones. As a trusted brand in mother and baby products, our mission is to empower mothers in their breastfeeding journey and ease the transition into parenthood through meaningful products and services. Recognized as one of Singapore's top 10 fastest growing companies, Hegen takes pride in creating practical solutions that combine thoughtful designs with functionality and sustainability for time-strapped parents.
Be part of our dynamic vision to impact 100 million mothers worldwide. Apply now and embark on an exciting career journey with Hegen You may also submit your resume and cover letter to
Responsibilities
Serve as the first point of contact for C-suite Executives in managing and maintaining calendars, scheduling appointments and meetings as needed
Plan, book, and coordinate complex domestic and international travel arrangements, ensuring seamless itineraries and contingency planning.
Manage email inbox, draft and respond to communications as directed
Handle incoming calls, messages, and requests professionally, ensuring timely follow-up and prioritisation
Provide personal support including errands, reservations, reminders, and other ad-hoc tasks to enable the Executives to focus on strategic priorities
Prepare for internal and external meetings including agenda preparation, minutes taking and preparation of research & presentation materials
Coordinate logistics for internal and external meetings, including venue booking and technology set-up
Review documents, proofreading of contracts, legal and non-disclosure
Maintain organised filing systems (physical and electronic) for ease of retrieval and confidentiality
Liaise professionally with internal and external stakeholders, clients, and partners on behalf of the Executive
Build strong working relationships across the organisation to facilitate effective collaboration
Any other tasks as assigned
Qualifications
Diploma and/or Bachelor's degree in Business Administration or related fields
Minimum 3 years of experience in a Personal Assistant or Executive Assistant role supporting senior management or C-suite executives
Demonstrated experience working in fast-paced and/or high-growth environments
Amicable and pleasant demeanor with a can-do attitude
Strong written and verbal communication skills
Well-organized, detail-oriented, ability to multi-task with great follow-up skills
High level of discretion, confidentiality, and professionalism
Flexibility to manage urgent tasks beyond office hours when necessary
Strong sense of ownership, accountability and responsibility
Proactive, resourceful with a solutions-oriented mindset
Proficient in calendar and meeting tools (e.g., Google Calendar, Zoom, Teams), travel booking platforms and expense systems
Proficient in MS Office Suite
Background in retail, FMCG, or related industries is advantageous
About Hegen
At Hegen, we are passionate about fostering a purpose-driven, inclusive and collaborative work environment where every team member can thrive. We're committed to supporting personal growth and offering opportunities for career development at every stage of your journey.
Job Details
Seniority level: Mid-Senior level
Employment type: Full-time
Job function: Administrative
Industries: Retail and Consumer Services
#J-18808-Ljbffr

  • Personal Assistant

    2 weeks ago

    Singapore Richdale International Executive Search Full time

    Medical benefits* 14 days Annual Leave* 6 Days Childcare Leave* 12 Days Sick Leave*60 Days Hospitalisation Leave* - You need to help 2 directors (Husband & Wife) of the real estate team to search listing and compile data. - Able to coordinating and arranging for meeting and taking minutes. - You need to search for property listing and research on information...

  • Personal Assistant to CEO

    1 week ago

    Singapore EXECUTIVE COUNSELLING AND TRAINING ACADEMY PTE. LTD. Full time

    **Job Position**: Personal Assistant to CEO **Workplace**: Executive Counselling and Training Academy **Address**: 1 Kay Siang Road #08-01/02 **Job Description**: Work directly with CEO and provide administrative support **Responsibilities**: 1. Provide administrative support 4. Take dictation 5. Maintain office filing system 6. Provide ad-hoc PA...

  • Personal Assistant to CEO

    1 week ago

    Singapore EXECUTIVE COUNSELLING AND TRAINING ACADEMY PTE. LTD. Full time

    Job Position: Personal Assistant to CEO Workplace: Executive Counselling and Training Academy Address: 1 Kay Siang Road #08-01/02 **Job Description**: Work directly with CEO and provide administrative support **Responsibilities**: 1. Provide administrative support 4. Take dictation 5. Maintain office filing system 6. Provide ad-hoc PA...

  • Personal or Executive Assistant

    2 weeks ago

    Singapore DAVINDER SINGH CHAMBERS LLC Full time

    We are looking for an experienced Personal Assistant / Executive Assistant to provide administrative support to a senior executive of a law firm. Relevant experience/attributes include: - Work experience as an Executive Assistant or Personal Assistant to C-suite - Excellent MS Office knowledge - Outstanding organisational and time management skills -...

  • Executive Personal Assistant

    7 days ago

    Singapore GIGADEVICE SEMICONDUCTOR SINGAPORE PTE. LTD. Full time

    **Position Overview**: We are seeking a meticulous, professional, and efficient Executive Personal Assistant to handle the daily personal affairs and family-related matters of our senior executive. This position will involve close collaboration with multiple aspects of the executive's family life, including but not limited to property management, utilities...

  • Executive Personal Assistant

    2 weeks ago

    Singapore Birmingham Academy Pte Ltd Full time

    1 day ago Be among the first 25 applicants The Executive Personal Assistant is responsible for providing high-level administrative and operational support to ensure the effective management of the senior executive's time and the achievement of strategic goals. Serving as a gatekeeper, liaison, and coordinator, the PA works closely with both internal...

  • Personal Assistant

    1 week ago

    Singapore Peoplebank Full time

    **Job Title**: Personal Assistant **Job Summary**: We are seeking a highly organized and proactive Personal Assistant to join our client, MNC set up located in CBD of Singapore. **Responsibilities**: - Manage executives' calendars, including scheduling meetings, appointments, and conference calls. - Coordinate and organize travel arrangements, including...

  • Executive Personal Assistant

    2 weeks ago

    Singapore OMNI UNITED (S) PTE. LTD. Full time

    **Job Description: Executive cum Personal Assistant to CEO** **Company: Omni United (S) Pte Ltd** **Location: Singapore** **Position Overview**: **Key Responsibilities**: **Calendar Management**: 1. Efficiently manage the CEO's schedule, including scheduling meetings, appointments, and conference calls. 2. Prioritize and coordinate internal and external...

  • Executive Personal Assistant

    2 weeks ago

    Singapore STARLIGHT ASSET MANAGEMENT PTE. LTD. Full time

    Starlight Asset Management (“Starlight”) is a Singapore-based investment firm regulated by the Monetary Authority of Singapore (MAS). We curate investment products in both traditional and alternative asset classes for our clients and provide them with an exclusive level of service and dedication. At Starlight, our culture revolves around being...

  • Personal Assistant to CEO

    3 days ago

    Singapore EXECUTIVE COUNSELLING AND TRAINING ACADEMY PTE. LTD. Full time

    **Job Description**: To work on a one-to-one basis to provide a multi-level personalized secretarial and administrative support to CEO **Responsibilities**: 1. Provide administrative support 4. Prepare simple PowerPoint slides 5. Take dictation 6. Maintain office filing system Requirements and Skills 1. Work experience as a Personal Assistant is an...