Executive Assistant

1 week ago


Singapore We. Communications Full time

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A role directly supporting the Managing Director while overseeing high-impact initiatives across the organization. This position serves as the MD's support and ensures the execution of key priorities.

Responsibilities

  • Executive Support
    • Serve as the MD's strategic partner and advisor
    • Manage the MD's complex calendar, communications, and priorities
    • Prepare briefing materials for executive meetings and presentations
    • Act as a gatekeeper, prioritizing issues requiring the MD's attention
    • Draft high-level communications key pointers, meeting recaps and follow up on task
    • Synthesize information and provide recommendations to the MD
    • Handle administrative tasks for the MD including receipts, expense claims, and reimbursements
  • Projects & Initiatives
    • Collaborating on cross-functional strategic projects with various departments initiated by the MD
    • Monitor progress of strategic initiatives and provide regular updates
    • Facilitate communication between departments on major projects
    • Identify potential roadblocks and develop solutions proactively
    • Analyze data and present insights to inform executive decision-making
  • Office & Operations Oversight
    • Provide strategic direction for office operations and facilities
    • Review and approve office management policies and procedures
    • Oversee the Admin & Operations Executive's work and priorities
    • Serve as escalation point for significant operational challenges
    • Connect operational needs with strategic business objectives

Qualifications

  • 5+ years of experience in executive support, business operations, or project management
  • Exceptional strategic thinking and problem-solving abilities
  • Outstanding written and verbal communication skills
  • Strong organizational capabilities and attention to detail
  • Experience managing complex projects across multiple stakeholders
  • Bachelor's degree required; advanced degree preferred
  • Discretion with confidential information and executive matters

Equal Opportunity

We. provides equal employment opportunity and does not discriminate against an employee or applicant because of age, race, color, religion, gender, national origin, veteran status, disability, sexual orientation, gender identity, marital status, or other legally protected class status.

Diversity and Inclusion

We. values a diverse and inclusive workforce and is committed to creating a workplace where everyone thrives. We promote an atmosphere in which diversity of people and ideas are welcomed and valued. Diversity includes differences in race, religion, gender, age, lifestyle, ethnic background and sexual orientation as well as differences in experiences and ideas

Applicants are encouraged to submit their applications without their self-portrait, information on age, race, color, religion, gender, national origin, veteran status, disability, sexual orientation, gender identity, marital status, or other legally protected class status.

We’re removing boilerplate and focusing on the role and requirements described above.

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