Executive Secretary Administrator

1 week ago


Singapore BUSINESS EDGE PERSONNEL SERVICES PTE LTD Full time
Executive Secretary Administrator
Location: Town /& East
About the Role:
  • Provide comprehensive logistical, administrative and personal support to 2 executive management personnels including calendar management and preparation of meeting agendas and materials.
  • Coordinate travel arrangements and expense processing for the executives, ensuring seamless logistics management.
  • Facilitate communication and collaboration with management, staff and external parties internationally managing all their operational and meeting arrangements.
  • Organize and support local and regional meetings and official government visits, managing venues, logistics, refreshments and necessary preparations.
  • Assist with project follow-ups, business report and presentation preparation, executive communications, IT equipment management - maintaining responsiveness even at times, outside standard working hours.
Requirements:
  • Any professional/secretarial related certifications & above with min 5 years of executive support experience in a fast-paced MNC environment.
  • Proven capability in supporting senior management executives with high discretion, professionalism and detail orientated while maintaining a broad perspective.
  • Strong organizational, planning, multitasking and time management skills, with the ability to prioritize and manage multiple demands proactively.
  • Excellent business writing, able to proofread, strong verbal and written communication skills
  • Proficiency in Microsoft Office 365 (especially Excel and PowerPoint), technological savvy and experience managing cross-time-zones coordination within complex organizational structures.
EA License No: 96C4864
CEI Reg No: R (Tan Hui Yung Janet)

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