Administrator (Full-Time)

2 days ago

Singapore PATRICK DENTAL CERAMIC ARTS PTE. LTD. Full time
Founded in 2004, Patrick Dental Ceramic Arts Pte Ltd (PDCA) is a dental laboratory based in Singapore. Our mission is to provide quality and aesthetic dental restorations to our dentists and their patients. We do so by working as a team and investing time and effort in individuals who are willing to grow with us.
-
As a dental laboratory, we work closely with clinics, dentists and other dental professionals to design and fabricate dental prostheses.
As an Administrator, you will fulfil the following responsibilities:
  • Administrative Paperwork: Generating sales order, generating invoices, filing of paperwork and input of data into the company's data system.
  • Document Management: Organise and maintain physical and digital files.
  • Office Organisation: Manage office supplies and inventory. Ensure that essential supplies are stocked.
  • Oversee Operations: Monitor deadlines. Ensure that cases are completed, packed and sent out on time.
  • Procurement Support: Source, request, and purchase office or operational items required for day-to-day activities. Liaise with vendors where necessary to ensure timely restocking.
  • Communication and Coordination: Act as a point of contact for internal and external communication. Respond to emails, phone calls, text messages in a professional manner.
  • Social Media Brand Management: Establish brand presence on social media platforms such as Facebook, Instagram. Create content to keep the platforms active. Respond to inquiries, feedback and comments on those platforms.
  • Packing and Dispatch: Ensure that items that came with the case are enclosed when going out, together with the other components that have been fabricated in our lab. Check that all components belong to the respective patient, and that the paperwork such as invoices and memos to and from dentists are enclosed in the box.
  • Courier Arrangement: Coordinate deliveries and pick-ups with the courier.
  • Trend Knowledge: Stay updated with the latest trends and features happening on social media.
  • Improvement of Protocols: Evaluate current procedures, practices and develop and implement best practices for current operations.
  • Cleanliness : Ensure that the workstation and area around it is always well-maintained, tidy and clean for hygiene purposes.

-
You are suitable for this role if you are:
  • Proficient in the English Language (spoken and written) as administrative work, communication with external business units and marketing will be done in English. Proficiency in Mandarin (spoken and written) is a must, as the role involves frequent interaction which includes translating between English and Mandarin with Mandarin-speaking colleagues, clients and patients.
  • Proficient in basic office software and Google Workspace (Calendar, Drive, Doc, Sheet, Slides, etc).
  • Computer and smartphone literate as using computers and phones for workflow and communication is required.
  • Able to pay attention to details and have critical thinking for record keeping and problem-solving.
  • Willing to learn and contribute to process improvements.
  • Moving around the lab as the job is not desk bound, and carry up to a load of 5kg (files for paperwork, small equipment).

No experience required. On-job training will be provided. Experienced candidates are welcomed too.
We are looking for someone who can stay with us long-term, and grow with us as a team.
-
Job Highlights, Incentives, Benefits
  • Conducive Work Environment: Our lab is air-conditioned with sanitary facilities well-equipped. You will have your own workstation. It is modern, comfortable and clean.
  • Annual Leave: 14 days annual leave. The number of leave accrues with the length of employment and reaches up to 21 days after 8 years.
  • Medical Coverage: Medical claims up to 80% (capped at $50) for visitation at private clinics, and full medical claims for visitation at government clinics/ hospitals.
  • Dental Coverage: Dental claims up to $200 per year.
  • Insurance: Workman Injury Compensation Insurance.
  • The following are as per government's regulations: Sick leave, Childcare leave, Maternity leave, Paternity leave, Parental leave
  • Festive Gifts

  • Full-time Administrative Executive

    6 days ago

    Singapore APS SWIM SCHOOL SINGAPORE PTE LTD Full time

    **Swim it **_RIGHT _**for **_LIFE _**: An established and growing Swim School requires the services of an: **FULL-TIME ADMININSTRATIVE EXECUTIVE**: **Job Responsibilities: - Oversee the full spectrum of office administration and facilities, including general office management and daily operation supports - Maintain proper filing system, documentation, and...

  • Full Time Administrative Support

    2 weeks ago

    Singapore beBeeAdministrativeSupport Full time $3,000 - $4,500

    Job Title: Full Time Administrative SupportWe are seeking a highly organized and detail-oriented individual to join our team as a full-time administrative support.Job DescriptionThe successful candidate will be responsible for providing administrative support to the team, including but not limited to:Liaising with customers, parents, and studentsAttending to...

  • Full Time Administrative Assistant

    6 days ago

    Central Singapore Emprego SG Full time

    **Location** Singapore, Central Singapore **Job Type** Full Time **Salary** $1,750 - $2,100 Per Month **Date Posted** 5 hours ago Additional Details **Job ID** 88433 **Job Views** 2 **Job Description**: Roles & Responsibilities As the Full Time Administrative Assistant, you will report to Director (Corporate Services). Training - Handle the...

  • Administrative Assistant

    2 weeks ago

    Singapore Life Inc. Full time

    Looking for Full Time Admin Assistant that can start immediately 1,400 - $1,800 / month All are welcome! Working Hours: Weekdays 8am - 5pm / 9am - 6pm (Flexible) *Job Scope*: - Answer and direct phone calls - Data entry - Scanning and filing - Collaboration with planners for team matters - Other administrative tasks **Requirements**: - Responsible -...

  • Administrative Assistant

    6 days ago

    Singapore Wealth Asia LLP Full time

    Job Highlights Growth opportunities Flexible work arrangements Central office location Overview We are seeking a dedicated and organized Administrative Assistant to join our team. The ideal candidate will be responsible for providing efficient administrative support, ensuring smooth office operations, and contributing to the overall success of our...

  • Administrative Assistant

    2 weeks ago

    Singapore AXTRO Pte. Ltd. Full time

    We’re looking for a responsible Administrative Assistant to perform a variety of administrative and clerical duties. Administrative assistants must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, administrative assistants should have a genuine desire to meet the needs of...

  • Office Administration

    6 days ago

    Singapore SWOT CONSULTANCY PTE. LTD. Full time

    Are you organised, meticulous and have an eye for detail? We want you to mastermind our office operations!**Responsibilities**: - Provide administrative support to our agency consultants - Collating and filing expenses - Designing simple projects - Handling day to day front and back-end agency operations - Support general administrative duties (Scanning and...

  • Full-Time Administrator

    1 week ago

    Singapore beBeeAdministrative Part time $900 - $1,300

    Project CoordinatorA detail-orientated and organised individual is required to join us as a skilled administrator.Assist in all project administrative work including procurement, stock delivery, and other related tasks.Handle support enquires and provide timely responses.Support the preparation of presentation slides as and when required.Perform office...

  • Full-Time Administrator

    1 week ago

    Singapore beBeeAdministrative Full time

    Project Coordinator A detail-orientated and organised individual is required to join us as a skilled administrator. Assist in all project administrative work including procurement, stock delivery, and other related tasks. Handle support enquires and provide timely responses. Support the preparation of presentation slides as and when required. ...

  • Full-Time Print and Administrative Assistant

    1 week ago

    Singapore beBeeAdministrative Full time $4,000 - $8,000

    Print and Administrative Support RoleThis is a full-time onsite role in a secondary school. The candidate will work closely with the management team to carry out heavy-duty printing services and assist in general office duties.