Administrative Coordinator Position

2 days ago

Singapore beBeeOrganizational Full time $3,000 - $4,500
Job Overview

We are seeking an Organizational Administrative Assistant to join our team. This dynamic role is perfect for those seeking a challenging administrative position in a fast-paced environment.

The successful candidate will have excellent organizational skills, be able to multitask effectively and work well under pressure.

  • Administrative Support: Handle day-to-day admin tasks such as filing, scheduling, and office correspondence.
  • Reception Duties: Greet visitors, answer phone calls, and manage front-desk responsibilities.
  • Meeting & Calendar Management: Schedule and coordinate meetings, prepare agendas, and take minutes when required.
  • Office Supplies Management: Monitor and restock office supplies; liaise with vendors for purchases and deliveries.
  • Facility Coordination: Ensure the office environment is clean, organized, and operating efficiently (e.g., printers, lights, air-con).
  • Document Management: Organize and maintain company records, both physical and digital.
  • Internal Coordination: Support internal teams by assisting with document flow, task follow-ups, or logistics.
  • Basic Finance Support: Handle petty cash, assist with invoice sorting, and coordinate with the finance team.
  • HR Admin Support: Help with onboarding new hires, preparing basic HR documents, and updating staff records.
  • Event & Travel Arrangements: Assist in coordinating small office events, staff activities, or travel bookings when needed.
Requirements

To be successful in this role, you will need:

  • Minimum Diploma and above
  • Strong organizational and communication skills
  • Entry level candidates are welcome to apply, training will be provided
What We Offer

In return for your hard work and dedication, we offer:

  • Opportunity to gain valuable experience and skills
  • Supportive team environment
  • Ongoing training and development opportunities

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