Administrative Support Specialist
4 weeks ago
Administrative Support Specialist
- Provide comprehensive administrative support to the MD and Directors, ensuring seamless day-to-day operations and efficient management of administrative tasks.
- Manage complex diaries, scheduling meetings, conference calls, and video conferences both internally and externally.
- Coordinate travel arrangements, complete expense claims, and maintain accurate records.
- Develop and implement effective filing systems, ensuring easy access to documents and information.
- Assist in the preparation and printing of materials for meetings and events.
- Oversee the smooth operation of the office, ensuring compliance with company policies, practices, and procedures, as well as local government laws and regulations.
- Interface effectively with various departments, including Administration, Business Continuity Plan, Finance, IT, and Secretariat.
- Supervise and coordinate local administration services, including cleaning and courier services.
- Manage procurement services, liaising with local suppliers to ensure the purchasing and inventory control of office supplies, equipment, and refreshments.
- Assist with onboarding and offboarding employees, campus recruiting events, interview scheduling, and applicant correspondence.
- At least 10-12 years of experience providing full secretarial support or office managerial capacity.
- Advanced MS Office skills, including Word, MS Outlook, Excel, and PowerPoint.
- Minimum A level or Poly or secretarial/office manager qualifications.
- Proven team player with a proactive style, taking initiative and working without supervision.
- Excellent communication skills at all levels.
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Administrative Support Specialist
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