Strategic Project Coordinator

3 days ago

Singapore beBeeProjectManager Full time $80,000 - $120,000
Support the CEO

The ideal candidate will report directly to the CEO and provide trusted support, coordinating complex calendars, personal matters, client entertainment, and driving strategic projects.

Key Responsibilities
  • Manage the CEO's calendar across multiple time zones, schedule meetings, appointments, and strategic engagements.
  • Prepare and distribute meeting agendas, take detailed minutes, and follow up on action items.
  • Chase and compile regular reports and dashboards to keep the CEO informed of key metrics.
  • Coordinate client entertainment activities, ensuring hospitality and relationship building.
  • Handle personal and family matters, including visa applications, travel arrangements, and personal appointments.
  • Serve as primary contact for internal and external stakeholders seeking CEO engagement.
  • Manage travel logistics, including flight bookings, accommodation, and detailed itineraries.
  • Screen and prioritize communications, ensuring urgent matters receive prompt attention.
  • Maintain confidential filing systems and handle sensitive information with discretion.
  • Coordinate with global teams to engage across regions and time zones.
  • Prepare briefing materials and background information for CEO meetings and client interactions.
Project Management Office (PMO) Responsibilities
  • Support the CEO in driving strategic projects by monitoring timelines, milestones, and deliverables.
  • Establish and maintain a structured project tracking system for visibility into progress.
  • Coordinate cross-functional teams to ensure alignment and accountability on CEO-sponsored projects.
  • Develop executive-ready project updates, presentations, and performance reports.
  • Identify risks and roadblocks, escalate critical issues with recommended solutions.
  • Facilitate project governance with maintained documentation, decision logs, and follow-ups.
  • Bridge the CEO and project owners to translate objectives into measurable outcomes.

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