Operations Manager
2 months ago
Job Title: Operations Executive
Job Summary:
The Operations Executive will play a key role in ensuring the smooth operation of the Nursing Home. This includes managing daily operations, planning manpower, and driving operational excellence.
Key Responsibilities:
- Assist the Operations Manager in managing daily operations and planning manpower
- Ensure compliance with regulatory, licensing, safety, and environmental requirements
- Lead, train, supervise, and mentor staff in areas such as Facilities Management, Repair and Maintenance, Fire Command Centre, and Transportation sections
- Identify and perform necessary maintenance on buildings and facilities
- Conduct inspections periodically to evaluate the maintenance condition and identify necessary corrective actions
- Report any deficiencies as they occur and request emergency or routine service
- Oversee and manage appointed contractors to ensure they conform to required standards
- Manage the process of contracts, raise Purchase Order (PO), and activate renewal when due
- Responsible for administrative duties, including developing and maintaining operating procedures, verifying invoices, monitoring expenses, and assisting in budget exercise
- Oversee fire safety measures in the nursing home
- Participate and support work process improvement and technology enhancement projects
- Manage and supervise a team of operations assistants, inclusive of recruitment, discipline, and performance appraisal
- Ensure that the facilities team is in compliance with workplace safety standards
- Ensure management of the outsource vendor does schedule servicing in a timely manner and submits a service report to MOHH iham before the timeline
Requirements:
- Min Diploma/Degree in Business/Building/Facilities Management/Engineering or equivalent with 3 years relevant experience, of which 1 year in a supervisory role
- Familiar with government agency (MOH, NEA, BCA, SCDF) Regulations
- Good in report writing
- Able to respond fast on emergency matters after office hours
- Possess experience in project management and budgeting
- Independent with a high level of organizational skill
- Able to work well under pressure and deliver within a tight timeline
- Team player with excellent interpersonal and negotiating skills
- Proficient in MS Office & Google Workspace (Google Sheet, Google Doc, Google Form)
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