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Administrative Support Specialist

7 days ago

Singapore CAIRNHILL METHODIST CHURCH Full time
Company Overview
Cairnhill Methodist Church is a dynamic community that values caring, organized individuals with a passion for administration and financial management. We are committed to genuine worship, deep fellowship, and impactful outreach.

Job Description
This role is designed for someone who is organized, detail-oriented, and passionate about supporting our community through effective administration and financial oversight. The successful candidate will oversee daily administrative operations, maintain church records, and manage office subscriptions. They will also handle incoming communications, direct them to the appropriate parties, and assist with preparing documents for meetings.

Key Responsibilities:
  • Oversee daily administrative operations to ensure the office runs efficiently and remains organized.
  • Maintain church records such as membership databases, meeting minutes, and official documents.
  • Manage office subscriptions (e.g., OneDrive, Xero, ProPresenter, CCLI) to keep systems up to date.
  • Handle incoming emails, letters, and phone calls, directing them to the appropriate parties.
  • Assist with preparing documents for LCEC meetings (agendas, reports, minutes) and follow up on action items.

Required Skills and Qualifications
Diploma or degree in Business Administration, Accounting, or a related field. 2-3 years of administrative experience, preferably within a church, nonprofit, or similar setting. Experience or familiarity with financial management and HR practices is a plus. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and accounting software (e.g., QuickBooks, Xero). Familiarity with HR management systems or leave tracking software is beneficial. Knowledge of church management software is an added advantage. Excellent organizational, time-management skills with strong attention to detail and strong analytical skills. Good interpersonal and communication abilities. Discreet and trustworthy, with the capacity to handle confidential information. Proactive and resourceful in problem-solving and decision-making. A deep commitment to the church's mission and values. Capable of working both independently and collaboratively as part of a team.