Multifaceted Operations Coordinator

3 days ago

Singapore beBeeAdministrative Full time $3,500 - $5,500
Job Title: Multifaceted Administrative Support Specialist

As a highly organized and proactive individual, you will work effectively in a fast-paced environment to deliver exceptional results. The role of a site admin assistant is multifaceted and demanding, requiring a strong ability to learn quickly and adapt to new concepts, systems, and tools.

Responsibilities:

  • Administration work, filing, documentation, and coordination with suppliers and their workers.
  • Preparing sales quotations, invoices for accounting purposes, and submitting documentation for bookkeeping purposes.
  • Studying project systems to provide assistance to the boss in reducing her workload.
  • Coordinating with customers and reporting on-site activities as required.
  • Providing administrative support to the team, including answering phone calls, responding to emails, and preparing reports.
  • Assisting in the preparation of project proposals, bids, and other business development materials.
  • Maintaining accurate records and databases, ensuring data integrity and confidentiality.
  • Performing other administrative tasks as assigned by the supervisor or manager.

Key Skills and Qualifications:

  • Strong problem-solving and analytical skills, with a focus on delivering high-quality results.
  • Excellent written and verbal communication skills, with the ability to convey complex ideas simply and clearly.
  • Ability to work independently, with minimal supervision, and as part of a team.
  • High level of organization, time management, and attention to detail.
  • Strong interpersonal and communication skills, with the ability to build and maintain relationships with colleagues, supervisors, and external partners.

Benefits:

  • Opportunity to work in a dynamic, fast-paced environment that demands creativity, initiative, and a passion for innovation.
  • Chance to develop and enhance one's skills, competencies, and personal attributes to excel in the role and beyond.
  • Regularly utilizing standard operating procedures (SOPs) to ensure consistency and adherence to policies and protocols.

Others:

  • Practice patience, humor, and empathy in challenging situations, collaborate with staff to find creative solutions.
  • Plan for downtime, minimizing losses, reinforce safety and efficiency throughout all elements of your workflow.

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