Administrative Assistant
4 weeks ago
Caterpillar is seeking an experienced Administrative Assistant to join our Excavation Division team. As an Administrative Assistant, you will provide administrative support and coordination activities to our Vice President and other staff to enable efficient operations.
Key Responsibilities- Schedule meetings and maintain calendars.
- Make travel arrangements.
- Prepare expense books.
- Coordinate communications by receiving and passing along emails, notices, etc.
- Prepare presentation materials as needed.
- Maintain records and prepare reports such as organization charts, phone lists, records retention, etc.
- Coordinate customer/dealer/consultant meetings logistics.
- Provide other routine administrative duties as required.
- Provide back-up duties for other administrative professionals as needed.
- Accuracy and Attention to Detail: Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision.
- Collaborating: Knowledge of collaborative techniques; ability to work with a variety of individuals and groups in a constructive and collaborative manner.
- Effective Communications: Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors.
- Flexibility and Adaptability: Knowledge of successful approaches and techniques for dealing with change; ability to adapt to a changing environment and be comfortable with change.
- Managing Multiple Priorities: Knowledge of effective self-management practices; ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation.
- Problem Solving: Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems; ability to apply knowledge of problem solving appropriately to diverse situations.
- Office Administration: Knowledge of office administration activities; ability to carry out ongoing office administration tasks effectively and efficiently in support of local and remote teams.
- Microsoft Office: Knowledge of Microsoft Office; ability to use the features and functions in Microsoft Office products.
Caterpillar Inc. is the world's leading manufacturer of construction and mining equipment, off-highway diesel and natural gas engines, industrial gas turbines and diesel-electric locomotives. For nearly 100 years, we've been helping customers build a better, more sustainable world and are committed and contributing to a reduced-carbon future.
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