Comprehensive Administrative Support Specialist
1 week ago
This is a dynamic role that requires a highly organized and proactive support specialist to provide comprehensive administrative assistance to the VP and team.
- Calendar Management: Manage calendars, schedule appointments, and coordinate travel arrangements including tracking expenses.
- Email/Task Coordination: Coordinate emails and tasks for the VP and team, ensuring timely completion of projects and tasks.
- Departmental Correspondence and Records: Maintain departmental correspondence, records, and filing systems.
- Meeting Minutes and Follow-up Actions: Take meeting minutes and assist in follow-up actions as needed.
- Presentation Design: Design high-quality presentations for internal and external meetings, including senior-level engagements.
- Data Analysis: Create reports, charts, graphs, and tables to support business reviews and decision-making.
- Budget Monitoring: Monitor departmental budgets and expenditures, raising alerts when necessary.
- Contact List Maintenance: Maintain and update contact lists, email distributions, and task trackers for the team and staff.
- Onboarding Activities: Coordinate onboarding activities for new or transferring team members, including equipment setup and mobile device requests.
- Event Organization: Assist in organizing conferences, team functions, and dinners.
Requirements: A bachelor's degree in a related field, with a minimum of 4-5 years of experience in a similar role. The ideal candidate will have strong organizational, time management, and communication skills. Advanced proficiency in Microsoft PowerPoint, with the ability to create visually compelling, executive-ready presentations is also required.
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