Facilities Coordinator

5 days ago

Singapore beBeeFacilities Full time $3,800 - $5,200
Job Title: Facilities Coordinator

As a key member of the facilities team, you will play a pivotal role in ensuring the smooth operation of our centre. You will work closely with senior executives and administrative staff to deliver efficient service and maintain high-quality work.

Key Responsibilities:
  • Support administrative processes in areas such as front-line operations, asset management, transport coordination, billing and financials, facility management, security operations, and logistics support.
  • Maintain customer confidence and operational security by keeping client information confidential at all times.
  • Be the first point of contact for parents and visitors, attending to all enquiries through phone calls, walk-in visitors, and rendering assistance where required.


Administrative and Operations:
  • Attend and channel all enquiries to relevant personnel or departments, maintaining politeness, respect, and professionalism at all times when engaging stakeholders.
  • Assist with reception duties, counter operations, temperature monitoring, and centre keys management.
  • Assist with daily attendance taking and alert Centre Manager/Senior Executive/IT department of any discrepancies/errors with attendance taking in a prompt manner.


Billing and Financials:
  • Manage daily collection of monthly school fees, transport, and miscellaneous payments pertaining to centre operations through NETS or contactless payment, ensuring accuracy and adherence to payment collection guidelines.
  • Ensure all supporting documents for procurement and payment are attached in accordance with finance/audit requirements.


Facility/Security/Asset Management:
  • Assist with maintenance of security of centre premises, including opening the centre/locking up at the end of the day, ensuring all gates and windows are properly locked at the end of each day and security alarm is activated/deactivated accordingly.
  • Follow-up and work with Centre Manager/Senior Executive and HQ Facilities on facility matters such as raising tickets, coordinating, and attending to contractors, ensuring that work has been completed and ticket is closed.

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