Marine Operations Administrative Coordinator

2 weeks ago

Singapore beBeeAdministrative Full time $35,000 - $55,000
Administrative Support Specialist

We are seeking an experienced professional to provide comprehensive administrative support to our marine operations team.

The successful candidate will be responsible for maintaining organized records and documentation, coordinating logistics and scheduling, and assisting in the preparation of reports and presentations.

Key Responsibilities:

  • Maintain accurate and up-to-date records and documentation related to marine activities.
  • Coordinate logistics and scheduling for marine operations, including vessel movements and crew schedules.
  • Assist in the preparation of reports, presentations, and correspondence.
  • In-charge of the Department reference publication library.
  • Monitor and track expenses and inventory related to marine operations.
  • Assist with procurement of marine supplies and equipment.
  • Handle travel arrangements and accommodations for marine personnel.
  • Support safety and compliance initiatives by maintaining records and documentation.
  • Perform general office tasks such as filing, photocopying, and handling incoming/outgoing mail.

Requirements:

  • Diploma in marine engineering or a related field (marine or engineering majors are preferred)
  • At least 2 years' work experience in a similar role
  • Meticulous, diligent, and professional
  • Good drafting and verbal communication skills
  • Proficient in Microsoft office applications, including Words and Excel

Desirable Skills:

  • Ability to multitask
  • Effective communication
  • Microsoft PowerPoint skills
  • Budget management
  • Microsoft Office proficiency
  • Excel skills
  • Travel arrangement expertise
  • Inventory management
  • Office work efficiency
  • Data entry accuracy
  • Marine engineering knowledge
  • Procurement skills
  • Maritime industry understanding
  • Document drafting ability
  • Administrative support skills

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