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Administrative Support Specialist

1 week ago

Singapore NTU (Nanyang Technology University- Main Office-HR) Full time
Supporting Senior Leaders
The successful candidate will provide administrative support to senior leadership, including the Managing Director and Technical Director. Key responsibilities include:

Grant Management
This involves helping to develop budgets, maintain them, ensuring verification and timely submission of reimbursement requests, and providing data for reports as needed.

Equipment Procurement
Supporting technical staff on key equipment and materials procurement activities from end-to-end. This includes helping with requisitions, coordination with admin functions at NTUitive and NTU to ensure timely submission and approvals for tenders, quotations, etc., as needed till the purchase order is released, and subsequently, monitoring and ensuring timely delivery and invoicing.

Collateral Development
This includes developing, maintaining, and updating brochures, websites, external presentations, etc., in conjunction with external contractors if needed.

Outreach Coordination
Being the single point of contact for external seminars, exhibitions, and other related activities, including coordination with external organizers.