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Executive Assistant for Operations and Administration
1 month ago
LEXBUILD WHEELS & RAIL PTE. LTD. is seeking a highly skilled Executive Assistant to support our Operations team in delivering exceptional results. As an integral member of our team, you will play a key role in ensuring the smooth operation of our workshops and depots.
Key Responsibilities
Assist the Manager in day-to-day operations, providing administrative support as needed
Record and maintain accurate files, including job requisitions, vehicle records, and insurance claims
Handle accident claim processes from start to finish, ensuring timely resolution
Submit bi-weekly insurance reports for review and endorsement by the Manager
Process quotations, delivery orders, and invoices for our depots
Participate in bi-weekly toolbox meetings, documenting important discussions and actions
Monitor and maintain first aid boxes and their contents
Process monthly overtime claims for approval and payroll calculation
Provide administrative assistance to foreign workers with various applications
Represent the Manager at safety committee meetings and contribute to organizational safety practices and procedures
Requirements
A-level / Diploma or equivalent qualification
Proficiency in Microsoft Office, particularly Excel, and ability to generate accurate reports
Meticulous attention to detail, good working attitude, and follow-up skills
Excellent interpersonal skills, ability to work in fast-paced environments, and enjoy collaborating with employees of all levels
Strong written communication and analytical skills
Benefits
Competitive salary: SGD 40,000 - SGD 60,000 per annum
Opportunities for professional growth and development within a dynamic organization
