Administrative Executive

4 weeks ago


Singapore LEUKEMIA AND LYMPHOMA FOUNDATION Full time
Roles & Responsibilities

Job Description: Administrative Executive

Position Overview: The Administrative Executive is a key support role responsible for providing administrative and organizational assistance to ensure the smooth functioning of the organization. This position requires a combination of administrative skills, attention to detail, and effective communication to support various functions such as coordinating office activities, events and logistics, fund management and assisting in day-to-day operations.


Key Responsibilities:1) Office Management:
  • Oversee and maintain office operations, including managing office supplies, equipment, maintain filing and facilities support.
  • Handle incoming calls, emails, and correspondence, response or redirecting them as necessary.
  • Coordinate meetings arrangement and external despatch.
2) Administrative Support:
  • Assist in preparing presentations, spreadsheets, and data analysis.
  • Assist in creating and updating organizational policies and procedures.
  • Prepare reports, memos, and other business-related documents as required.
3) Financial Administration:
  • Manage donations received by company
  • Collate data for funders eg TBCHF, NCSS funding
  • Creation of Purchase Order (PO), update Payment Voucher (PV).
  • Assist with budget tracking & expense reports.
4) Events Management & IT Support:
  • Coordinate and assist in organizing company events and workshops. Support all logistic and registration processes.
5) Any other duties as assigned by CEO/COO.



Job Requirements:
  • Diploma holder with 5 years of working experience in a similar capacity.
  • Prior experience working in a charity or social work environment would be an advantage.
  • Highly resourceful, excellent administrative and organisational skills.
  • Proficient in MS Office (Word, Excel, PowerPoint) and Social Media.
  • Strong communication and interpersonal skills.
  • Strong problem-solving skills, multi-tasks and adaptability.
  • Ability to work independently and collaboratively in a team environment.
  • Able to work on weekends for events management, if required
  • Open to locals and PRs in Singapore only.

Tell employers what skills you have

Microsoft Excel
Data Analysis
Ability To Work Independently
Interpersonal Skills
Office Management
Highly Resourceful
Administration
PowerPoint
Adaptability
managing funds
Attention to Detail
Self Driven
Fast Learner
Spreadsheets
Administrative Support
Creativity
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