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Dedicated Administrative Professional
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An ideal candidate will be responsible for providing comprehensive administrative support, ensuring a seamless workflow for the entire team. Key responsibilities include managing office supplies and equipment, overseeing pantry supplies, coordinating cleaning services and facility maintenance, as well as handling front desk reception duties.
This includes warmly greeting visitors and staff, maintaining a well-organized front desk, and effectively handling a variety of administrative tasks. As a key point of contact, you will possess excellent communication and interpersonal skills to handle inquiries from both internal and external sources.
Responsibilities:
- Manage office supplies and equipment, ensuring timely re-ordering and maintaining a well-stocked inventory.
- Oversee pantry supplies, including ordering, maintaining cleanliness, and minimizing waste.
- Coordinate with cleaning services and manage other facility maintenance needs.
- Man the front desk reception as part of administrative duties, assisting with visitor management, call handling, and general inquiries as needed.
- Assist with travel arrangements for staff members.
- Update and maintain the office ambiance.
- Manage the company calendar, scheduling appointments, and ensuring efficient use of meeting rooms.
- Provide administrative support to company events and meetings, including scheduling, logistics and catering.
- Maintain filing systems (physical and digital) for efficient document organization and retrieval.
- Assist with the management of the company's properties and residentials, including coordinating maintenance requests and repairs.
- Track lease agreements and manage contract renewals for various properties.
- Maintain clear records and documentation related to property management.
- Assist with general administrative tasks, including filing, scanning, and photocopying documents.
- Maintain a high level of confidentiality in handling sensitive information.
Requirements:
- O Level and above.
- Proven experience as a receptionist or in a similar customer-facing role.
- Excellent communication and interpersonal skills, with the ability to interact professionally with colleagues, clients, and visitors.
- Strong organizational skills with the ability to prioritize and manage multiple tasks simultaneously.
- Ability to work independently and take initiative.
- Detail-oriented and a problem-solver with a proactive approach.
