High-Level Administrative Assistant

3 days ago


Singapore beBeeAdministrative Full time $40,000 - $80,000
Job Title:
Executive Support Specialist

About the Role:
The Executive Support Specialist provides high-level administrative support to the Chief Executive Officer (CEO) and contributes to the smooth operation of the organization.

Key Responsibilities:
  • Manage the CEO's schedule, arrange appointments, meetings, travel plans, and respond to phone calls and emails.
  • Take accurate and comprehensive minutes during meetings.
  • Maintain confidentiality regarding sensitive information within and outside the organization.
  • Prepare the Executive for meetings by gathering necessary materials and information.
  • Coordinate events and conferences.
  • Act as the first point of contact for visitors, greeting them professionally and directing them to the appropriate personnel or location.
  • Liaise with various parties, including stakeholders and colleagues, on behalf of the Executive.
  • Compile and prepare reports and presentation documents.
  • Maintain a proper filing system and record keeping of clients and contact information.
  • Handle expenses claims, travel arrangements, and errands for the CEO.
  • Collect and organize information from various sources, providing timely and relevant updates to the CEO.
  • Liaise with internal teams and external partners to ensure project progress and task completion.

Requirements:
  • Diploma in any related field.
  • 1–3 years of relevant working experience in an admin/PA role.
  • Proficient in Microsoft Office.
  • Excellent communication and interpersonal skills, with the ability to interact professionally with colleagues, clients, and visitors.
  • Ability to work independently and take initiative.
  • Strong organizational skills with the ability to prioritize and manage multiple tasks simultaneously.
  • Ability to adapt to change under pressure.
  • Self-motivated individual who is efficient and organized.
  • Meticulous, resilient, and organized with an eye for details.
  • Team player.


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