General Office Support Professional

6 days ago

Singapore beBeeSupport Full time $2,500 - $3,500

Are you a detail-oriented and customer-focused individual with excellent communication skills?

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We are seeking a highly organized Receptionist and School Attendant to provide exceptional support to our General Office Operations.

The successful candidate will be responsible for running the reception counter, attending to walk-in customers and phone calls, distributing fax, mails, and parcels, as well as routing emails received in school generic email.

They will also collect and distribute documents from/to students, book bus transport for staff, take care of students coming to sick bay, update student's contact information, and perform other ad-hoc duties as assigned by the Administration Manager.

  • Duties include cleaning rooms at Zhulin block where the General Office is located, providing logistics support for school programmes and events, and preparing refreshment set-ups, table arrangements, and goodies bags.

To be successful in this role, applicants must possess a GCE 'O' Level qualification with credit in English or equivalent, good knowledge of MS Office skills and use of IT systems, excellent communication and customer service skills, and at least two years of experience in performing similar services. A valid first aid certificate is preferred.

As a Receptionist and School Attendant, you will play a vital role in maintaining the smooth operation of our office. If you have the right combination of skills, experience, and passion for delivering exceptional service, we encourage you to apply.

Key Responsibilities:

  • Receptionist:
    • Run the reception counter at the school's General Office.
    • Attend to walk-in customers and phone calls.
    • Distribute fax, mails, and parcels.
    • Route the emails received in school generic email.
    • Collect/distribute documents from/to students.
    • Book bus transport for staff: tally the invoice with the booking form.
    • Take care of students coming to sick bay, including the administration of simple first aid for students.
    • Update student's contact into the system.
    • Preferably has past working experience with reporting hours at 7:00am or earlier.
    • Other ad-hoc duties as assigned by the Administration Manager.
  • School Attendant (General Office):
    • Cleaning the rooms at Zhulin block where the General Office is located.
    • Logistics support for school programmes and events, e.g., prepare the refreshment set-up, table arrangement. Prepare goodies bags, etc.
    • Preferably has past working experience with reporting hours at 7:00am or earlier.
    • Other ad-hoc duties as assigned by the Administration Manager.

Requirements:

  • GCE 'O' Level with credit in English or equivalent.
  • Good knowledge of MS Office skills & use of IT systems.
  • Good communication and customer service skills.
  • At least two years of experience in performing a similar set of services as that set out under

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