Office Administrator

3 weeks ago


Singapur, Singapore Rainforest Life Full time
Job Title: Office Manager

We are seeking a highly organized and proactive Office Manager to oversee and manage the smooth functioning of our office in Singapore. The ideal candidate will be responsible for administrative tasks, maintaining office organization, managing inventory, and ensuring all office operations run efficiently.

Key Responsibilities:
  • Office Administration: Ensure the office is running smoothly by managing day-to-day operations, including managing office supplies, overseeing office cleanliness and maintenance, and ensuring all office equipment is functioning properly and coordinating repairs or maintenance as required.
  • Inventory Management: Organize, manage, record, and assist with local inventory for Rainforest brands' products, samples, and supplies stored on the office premises, as well as assist with local order fulfillment.
  • Administrative and HR Support: Provide general administrative support to the team, including but not limited to:
    • Maintain physical documents and ensure proper filing and organization.
    • Provide general support to visitors and handle meeting/conference room setup.
    • Coordinate office events and engagement activities, ensuring smooth execution and participation.
    • Manage the routing of internal and external letters, packages, and courier services.
  • Vendor & Government Liaison: Serve as the main point of contact with Singapore government offices and external vendors, handling the filing of necessary government paperwork, permits, or compliance documents.
Requirements:
  • Proven experience in office management and administration or related experience.
  • Strong organizational and time management skills with the ability to multitask.
  • Adaptable and able to work independently and proactively solve problems as they arise.
  • Excellent verbal and written communication skills.
  • Familiarity with Singapore Government requirements related to employment and business applications (e.g., IR21, employment pass renewals) is a plus.
  • Experience with inventory management is an added advantage.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

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