Document Control Specialist cum Project Coordinator
1 week ago
Job Title: Document Control Specialist cum Project Coordinator
The Document Control Specialist cum Project Coordinator plays a crucial role in managing and maintaining project documents and submissions, ensuring that documentation flows smoothly between engineering, project management, and construction staff within Company standards and best practices.
Key Responsibilities:
- To develop and maintain a document control system that ensures all project documents are properly managed, controlled, and distributed to relevant stakeholders.
- To administer transmittal documents, number control, updates, and maintenance of electronically stored and hard copy project documentation.
- To ensure timely submission and distribution of controlled copies of latest approved documents and drawings to clients and internal stakeholders.
- To record and file all documentation between the projects department, contractors, suppliers, and independent construction control consultants.
- To maintain updated records of all approved documents and drawings in the document archive and file server with easy traceability.
- To perform internal and external audits as required.
- To take on the role as Management Representative for ISO programs, including championing the company's Sustainability Initiatives & programs.
- To conduct trainings for project personnel on documentation requirements to ensure proper document control.
Requirements:
- Minimum 4 years' relevant administrative experience, preferably in Construction/Civil industry.
- N/O'levels or Diploma in Computer Science/Information Technology or other equivalent qualifications.
- Proficient in English in writing and good communication and collaboration skills to coordinate with team members and external parties.
- Proficient in MS Office such as MS Word, MS Excel, MS PowerPoint, and MS Outlook.
- Able to work independently and is meticulous in monitoring and controlling project documents.
- Good time management and organization skills.
- Able to work under pressure and have team spirit.
Benefits:
- Contract role based in site office.
- Opportunity to work on high-profile projects in the Construction/Civil industry.
- Chance to develop and enhance your skills in document control and project coordination.
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