Contract Coordinator

2 weeks ago

Singapore RECRUIT EXPRESS PTE LTD Full time
{"Job Title: Contract Coordinator

Job Summary: We are seeking a highly organized and detail-oriented Contract Coordinator to join our team at Recruit Express Pte Ltd.

Key Responsibilities:

* Coordinate meetings, conferences, and trainings
* Arrange and coordinate meeting/conference/training activities
* Prepare and distribute meeting minutes
* Assist in preparation of departmental communication letters and report preparation and coordination
* Sort and timely distribution of incoming mail/documents
* Ensure all outgoing mail is promptly attended by mail or courier
* Update and maintain departmental files and records
* Coordination and transfer of long storage/in-active documents to appointed long storage company
* Update and maintain departmental share points and websites
* Ensure adequate operation and coordinate maintenance of shared machinery i.e. printers, phones
* Ensure adequate supplies of stationery are available at all times
* Co-ordinate office and area maintenance (lighting, handyman, IT issues, phones)
* Assist Departments in creating or raise purchase orders electronically for goods and services in Ariba
* Generate quotations and purchase orders
* Ensure the payment of all invoices in a timely manner
* Fast and accurate verification of nominated expense claims ensuring timely submission for approval
* Preparation of expense claims for nominated staff members
* Prepare office or work area for new personnel
* Coordinate induction programs when required
* Train new personnel in correct use of office equipment
* Preparation and maintenance of in-country organization charts
* Departmental representative for relevant event committees
* Support in preparation, tracking and reconciliation of budget (where applicable)
* Submission and tracking of ancillaries request for countries via CST to support in-country submission
* Policy: Supporting managers to coordinate and prepare relevant documents
* Preparation, coordination and maintenance of compliance reports for relevant processes and systems
* Compassionate Use and Named Patient Basis Supply
* Local CMCD version update coordination
* Support Inspection Management
* Assist in Product defect reporting preparation
* Assist in preparing and coordinating Dear Healthcare Professional Letters (DHCPL)
* Assist in Redressing specification document preparation and ordering of redressing material, where required
* Liaise with distributor on product destruction, where required
* Review signed order against Controlled Drug (CD) checklist
* Perform reconciliation of CD documentation periodically
* Assist with mailing of CD signed order to distributor
* Assist in ad-hoc regulatory affairs submission as necessary

Requirements:

* Diploma or tertiary education in business administration or secretarial studies
* 0-2 years' experience in administrative role
* Working knowledge of Microsoft applications
* Experience in pharmaceutical or regulatory affairs environment will be an added advantage
* Meticulous nature and proficient in data tracking and consolidation with Microsoft Excel

How to Apply: If you are a motivated and detail-oriented individual looking for a challenging role, please submit your resume to us.

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