Senior Administrative Coordinator

2 weeks ago

Singapore beBeeAdministrative Full time $40,000 - $60,000
Job Title: Senior Administrative Coordinator

We are seeking an experienced and organized administrative professional to provide support to our Legal, Compliance & Company Secretarial (LCCS) Team in Singapore.

The ideal candidate will have a minimum Diploma in a relevant field of study, experience working with a legal or company secretarial team, and excellent MS Powerpoint/Excel/Word knowledge.

Responsibilities:
  • Schedule meetings and events for the LCCS Team, including arranging meeting rooms, video calls, and travel arrangements.
  • Process invoices and reimbursement claims related to Team events.
  • Coordinate official Team lunches and arrange travel arrangements for General Counsel and LCCS Team members when centralized through GC.
  • Attend to enquiries from internal and external parties, assist, and redirect them according to their requirements.
  • Print and submit documents for authorized signatures.
  • Set up a filing system for original Legal documents.
  • Coordinate meetings for General Counsel, including scheduling, booking meeting rooms, room setup, video call setup, etc.
  • Process invoices and reimbursement claims for General Counsel/Singapore LCCS.
  • Submit supporting documents monthly for individual & team Corporate Card.
  • Scan and bind documents when required.
  • Arrange courier services when necessary.
Additional Responsibilities:
  • Support the Global LCCS Senior Leadership Team (SLT) by working with the London-based Executive Assistant to tag-team across time zones on all SLT coordination, meetings, and initiatives.
  • Help the London-Based Executive Assistant during peak times with any additional support needed for Board meetings.
  • Assist the SLT with travel plans, help schedule and plan global Teams calls, prepare agendas, coordinate travel/venue bookings, and maintain documents and files in the SLT SharePoint site.
  • Manage the LCCS SharePoint site, ensuring information is up-to-date and presented in a creative way.
  • Contribute to creating articles to publish about LLC on Workplace.
Requirements:
  • Minimum Diploma in a relevant field of study.
  • Experience working with a legal or company secretarial team preferred.
  • Ability to understand corporate processes and systems.
  • Highly adaptable mindset.
  • Willingness to assist others.
  • Excellent MS Powerpoint/Excel/Word knowledge.
  • Great attention to detail.
  • Good follow-up skills.

This role offers the opportunity to work in a dynamic team environment, where you will be able to utilize your organizational skills and attention to detail to contribute to the success of the team.

You will have the opportunity to work closely with the General Counsel and other senior leadership team members, providing administrative support and coordinating meetings and events.

In this role, you will also have the opportunity to develop your skills and knowledge in areas such as corporate processes, systems, and software applications.

  • Senior Administrative Coordinator

    2 weeks ago

    Singapore beBeeAdministrative Full time

    Job Opportunity: Senior Administrative Coordinator We are seeking an experienced and skilled professional to provide top-level administrative support to senior leadership. The successful candidate will ensure seamless execution of daily tasks and projects, utilizing exceptional organizational skills and attention to detail. Key responsibilities include...

  • Senior Administrative Coordinator

    1 day ago

    Singapore beBeeOrganisation Full time $4,000

    Job OpportunityWe are seeking a highly organised and proactive Senior Administrative Coordinator to support an Executive Assistant in managing day-to-day schedules, travel plans, and meetings.

  • Senior Administrative Coordinator

    2 weeks ago

    Singapore beBeeAdministrative Full time

    Job OverviewThe role encompasses comprehensive administrative support to a senior executive in APAC. This involves managing confidential information, scheduling appointments and meetings, coordinating travel arrangements, and preparing presentations and reports for business reviews.Responsibilities and Expectations

  • Senior Administrative Coordinator

    4 hours ago

    Singapore beBeeAdministrative Full time

    Senior Administrative Coordinator Job Summary: Provide administrative support to senior management as required. Manage all incoming and outgoing mail, courier documents, and collect daily letters from the mailbox. Coordinate travel arrangements, accommodations, and seminar coordination for staff members. Handle building maintenance matters,...

  • Senior Administrative Coordinator

    10 hours ago

    Singapore beBeeAdministrative Full time $60,000 - $108,000

    Administrative Support RoleWe are seeking a highly skilled administrative professional to provide support to our senior leadership team.Main Responsibilities:Scheduling and Coordination:Coordinate meetings, appointments, and interviews for senior leaders.Prepare and distribute meeting agendas, related documents, and take minutes of meetings.Additional...

  • Senior Administrative Coordinator

    2 days ago

    Singapore beBeeAdministrative Full time

    Job Title: Senior Administrative CoordinatorAbout the Role:Create and manage quotes, invoices, and other business documents. Handle various office tasks, including data entry, documentation, and correspondence.Key Responsibilities:Develop and maintain accurate records of customer interactions.Provide administrative support to ensure seamless day-to-day...

  • Administrative Coordinator

    2 weeks ago

    Singapore beBeeOperations Full time $40,000 - $60,000

    About the RoleWe are seeking a highly organized and detail-oriented Operations Support professional to join our team. As an Operations Support specialist, you will provide administrative support to senior management, ensuring seamless office operations and timely submission of reports.Key ResponsibilitiesSupport senior management in planning, organizing and...

  • Administrative Coordinator

    2 weeks ago

    Singapore beBeeAdministrative Full time $60,000 - $100,000

    Job OverviewA Senior Administrative Coordinator plays a pivotal role in ensuring the smooth operation of an organization's administrative functions. They are responsible for overseeing daily office activities, managing records, handling correspondence, coordinating travel arrangements, and providing support to staff.Administrative Leadership: Directing and...

  • Senior Administrative Coordinator

    22 hours ago

    Singapore beBeeAdministrative Full time $60,000 - $80,000

    Job OverviewThe ideal candidate will serve as a trusted right-hand to senior leadership, handling administrative tasks with poise and efficiency.Key Responsibilities:Manage calendars and coordinate meetings with precision.Provide exceptional support for project planning, execution, and monitoring.Act as primary point of contact for internal and external...

  • Senior Administrative Coordinator

    2 weeks ago

    Singapore beBeeAdministrative Full time

    Job Description:This role involves providing high-level administrative support to senior stakeholders, ensuring smooth day-to-day operations. Key responsibilities include managing complex travel arrangements, preparing reports and presentations, and coordinating meetings and events.Responsibilities also include handling confidential information, maintaining...