Purchasing and HR Operations Coordinator

1 week ago

Singapore beBeeOperations Full time $40,000 - $60,000

Job Title:

Purchasing and HR Operations Coordinator

About the Role:

We are seeking a skilled Purchasing and HR Operations Coordinator to join our team. As a key member of our operations team, you will be responsible for managing procurement processes, including issuing purchase orders to suppliers, coordinating with site teams to ensure timely delivery of materials and equipment, and liaising with suppliers and site managers to ensure materials are delivered as per the project schedule.

You will also be responsible for tracking delivery statuses, handling any issues related to late or incorrect deliveries, conducting monthly reconciliation against supplier's statement of account (SOA) to ensure accuracy and resolve discrepancies, and monitoring order deliveries to ensure they arrive at the correct site on time and resolving any delivery issues.

In addition to your purchasing responsibilities, you will also handle work pass applications, renewals, and manage related documentation for workers, assist with payroll, perform basic account administration tasks, and provide general administrative support as required.

Key Responsibilities:

  • Procurement & Purchase Order (PO) Management: Manage procurement processes, issue POs to suppliers, coordinate with site teams to ensure timely delivery of materials and equipment.
  • Liaise with Suppliers & Site Managers: Ensure materials are delivered as per the project schedule, track delivery statuses, and handle any issues related to late or incorrect deliveries.
  • HR Administration Assistant: Handle work pass applications, renewals, and manage related documentation for workers, assist with payroll, and perform basic account administration tasks.

Requirements:

To be successful in this role, you will need:

  • Proven experience in procurement and purchase order management.
  • Strong communication and interpersonal skills, with the ability to liaise with suppliers and site managers.
  • Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
  • Ability to maintain accurate records and reconcile supplier statements of account.
  • Basic knowledge of Microsoft PowerPoint and other Microsoft Office applications.
  • Able to work independently and as part of a team.

Benefits:

This is an exciting opportunity to join our team and contribute to the success of our organization. In return for your hard work and dedication, we offer:

  • A competitive salary and benefits package.
  • Ongoing training and development opportunities.
  • A dynamic and supportive work environment.

Contact Information:

Please submit your application, including your resume and cover letter, to [insert contact information]. We look forward to hearing from you

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