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Office Support Specialist

2 months ago

Singapore FORBIS HUMAN CAPITAL PTE. LTD. Full time
Job Summary

We are seeking a highly organized and detail-oriented Office Support Specialist to join our team at FORBIS HUMAN CAPITAL PTE. LTD. as an Office/Admin Assistant. The successful candidate will be responsible for providing administrative support to our primary school clients.

Key Responsibilities
  • Counter Duties:
    • Provide exceptional customer service to parents, students, vendors, and staff.
    • Manage phone calls, visitors, and messages in a dynamic environment.
    • Utilize school-implemented IT systems for administrative purposes.
    • Handle daily requests and queries from various stakeholders.
    • Communicate with students and staff regarding messages and events.
    • Provide first-level assistance to students' needs, escalating cases to colleagues when necessary.
    • Support students with basic first aid and hygiene needs.
  • General Duties:
    • Maintain the office forms cabinet, ensuring all forms are up-to-date and replenished regularly.
    • Assist with general typing duties and administrative tasks.
    • Support stores supplies management and inventory during school holidays.
    • Participate in school events, including catering and setup.
    • Perform other general administrative duties as required.
Requirements
  • Effective team player with excellent communication and interpersonal skills.
  • Ability to work well under tight schedules and deadlines.
  • Independent, resourceful, and proactive with a strong sense of commitment.
  • Excellent organizational skills and attention to detail.
  • At least 2 years of relevant experience working in a primary school environment.
  • Basic computer literacy skills, including MS Office (Word and Excel).
  • Possession of a Higher Nitec or Nitec qualification, or equivalent.