Tender Coordinator

2 weeks ago

Singapore beBeeAdministrative Full time $40,000 - $80,000
Key Responsibilities:
  • Review tender documents to extract relevant requirements for distribution to relevant stakeholders and facilitate follow-up actions.
  • Assist in preparing bills of materials, completing tender-related forms, and compiling comprehensive tender submission documents.
  • Monitor tender timelines, coordinate with stakeholders, and ensure timely submission deadlines are met.
  • Draft and prepare maintenance contracts in accordance with agreed terms and conditions.
  • Maintain accurate records of contract renewals or updates as required.
  • Source relevant leads through various portals and assign them to the appropriate sales personnel for effective utilization.
  • Ensure all incoming leads from multiple channels are promptly logged and assigned to the designated sales personnel.
  • Provide administrative support to the Sales Team to streamline day-to-day operations and enhance overall productivity.
  • Guarantee accurate and well-organized documentation of all sales and tender activities.
  • Collaborate with internal departments and external parties as necessary to support sales processes and foster effective communication.
  • Guide the Sales Team on file management practices, proper documentation techniques, and optimal usage of sales toolkits.
Requirements:
  • Possess a diploma in a relevant field or equivalent qualifications.
  • Hold at least one year of relevant experience in tender submissions.
  • Exhibit a sense of urgency and ability to manage multiple deadlines in a fast-paced environment.
  • Display strong document management skills, including version control.
  • Be proficient in Microsoft Office Suite (Word, Excel, PowerPoint) with expertise in document formatting and preparation.

This role demands high levels of organization, attention to detail, and effective communication skills. The ideal candidate will be proactive, flexible, and able to thrive under pressure.

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