Ministry Operations Coordinator

7 days ago

Singapore beBeeWorship Full time $40,000 - $60,000
Job Description

This role will entail regular office hours but may require the individual to occasionally work on evenings and weekends (Holy Communion weeks and special services/events). All efforts will be made to keep such occasional work to a minimum, with appropriate time-off-in-lieu granted.

Main Duties and Responsibilities:

  • Organise, implement, execute, and manage operational workflows in the Worship & Music ministry, in close communication and collaboration with Pastoral Team Staff, Pastors, and laity.
  1. A) Service Planning:
  • Prepare the slides for the English services weekly, using relevant software tools.
  • Ensure that the liturgical cloths in the relevant worship venues are maintained and changed according to the liturgical seasons.
  • Oversee the care and maintenance of the liturgical furnishings in the various worship venues (including individual kneeling cushions, candles, altar book stand, standing cross, etc).
  • Ensure that the Altar Books in the relevant worship venues are updated with the correct Great Thanksgiving at each Communion Service.
  • Maintain the stock of Holy Communion elements, including ordering, checking for expiry, and storing in a reverent manner elements that have been consecrated.
  • Prepare the Holy Communion elements in the trays and ensure that they are brought to their respective worship venues each week.
  • Liaise with relevant 3rd parties for special offerings (including getting slides/videos from them).
  • Submit song reports to CCLI.
  • Record minutes for the Service Team Meetings and W&M Staff Team Minutes.
B) Worship Services:
  • Roster ushers for all regular English services at the Barker Road campus, including special services.
  • Roster Communion Assistants for all regular English services at the Barker Road campus, including special services as required.
  • Brief Communion Assistants on the process and procedure for serving Holy Communion.
  • Assign Communion Assistants to their stations at each worship venue.
  • Support the pastors' office in ad-hoc activities including special services, baptism interviews, and staff devotions.
C) Floral Ministry:
  • Serve as liaison with the floral ministry.
D) Others:
  • Support the implementation of tools, courses, materials, and technologies.
  • Provide inputs and feedback on the general spiritual health of the ministry (including its volunteers), based on observations made during the course of work.
  • Execute all programmes and activities with sound budgeting and financial management.
  • Execute all programmes and activities in compliance with church policies and guidelines.
  • To carry out additional responsibilities when assigned by pastors or immediate supervisors in current ministry and/or other ministries.

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