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Facilities Coordinator

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Singapore beBeeFacilities Full time $38,000 - $58,000
Job Description

We are seeking a highly organized and detail-oriented Facilities Coordinator to join our team. In this role, you will be responsible for the general administration of our estate, working closely with the Manager to ensure the smooth operation of all facilities.

The Facilities Coordinator will be responsible for managing the common facilities, including:

  • Swimming pool, spa pool, sauna, gym, squash and tennis courts, playgrounds, putting green, BBQ pits, function room, games room
  • Keying in of data
  • Handing over of security pass / carpark label
  • Collection of Admin fee / Renovation fee / Security Pass

You will also be responsible for administering the following tasks:

  • Refund of renovation deposit
  • Refund of other deposits (Security pass / 2nd carpark label / BBQ pits / Function hall)
  • Order and keeping track of stationery inventory including office inventory
  • Postage record for mailing
  • Filing and updating of all administrative documents and files
  • Registration of movement of key (in key press)
  • Preparation of circular to Subsidiary Proprietors / residents
  • Distributing incoming fax / letters and keeping proper records of correspondences
  • Keeping record of file opened
Required Skills and Qualifications

To be successful in this role, you will need:

  • Excellent organizational and time management skills
  • Strong communication and interpersonal skills
  • Able to work independently and as part of a team
  • High level of attention to detail
  • Proficient in Microsoft Office and data entry
  • Knowledge of accounting principles and procedures
Benefits

This is an excellent opportunity to join our team and contribute to the success of our estate. As a Facilities Coordinator, you will have the opportunity to develop your skills and knowledge in facilities management and administration.

Others

If you are a motivated and detail-oriented individual with a passion for facilities management and administration, we encourage you to apply for this exciting opportunity.