Property and Office Coordinator
2 weeks ago
Lendlease is a globally integrated real estate group with core expertise in shaping cities and creating strong and connected communities. Our company values safety, boldness, and innovation, and we strive to do what matters in our work.
We are currently seeking an Office and Property Administrator to join our team in Singapore. This role will play a vital part in setting up and managing the operational needs of our new commercial building, Paya Lebar Green. The successful candidate will be a detail-oriented professional with a solid background in operations, capable of assisting with procurement processes, developing and implementing operational systems and procedures, and addressing ground operational matters to ensure smooth day-to-day functioning of the new project.
Key Responsibilities:- Ensure the safe and smooth operation of the office in all aspects
- Perform general secretarial and administrative duties, and provide support to both internal and external stakeholders
- Screen calls, visitors, and respond to emails and general phone inquiries appropriately
- Effective communication and willingness to assist both internal and external inquiries and feedback
- Manage office admin supplies and staff amenities, including budget and forecast
- Manage and coordinate staff matters and events
- Consolidate and assist to prepare reports, presentations, and tracking
- Manage and update contact details for both internal and external stakeholders
- Prepare and process contracts, purchase orders, and invoices
- Provide administrative support to the planning and monitoring of property management service delivery
- Coordinate tenant and manager requests, supply needs, and maintenance schedules
- Liaise with contractors or service providers related to housekeeping and security
- Couriers and mail coordination
- Ensure proper documentation and adherence to SOP
- Liaise with various stakeholders for monthly sales submission, yearly audit statement insurance policy submission, and any other documents as required
- Schedule and arrange meetings, video conferencing, reservations, and traveling arrangements
- Perform general filing, printing, and document housekeeping
- Any other task as assigned and support as required
- Minimum GCE O Level or equivalent
- Service-oriented with good interpersonal skills
- Minimum 2-3 years of relevant experience
- IT savvy and proficient in MS Office Applications
- Able to work in a fast-paced dynamic environment to meet tight deadlines
- Able to work independently with minimal supervision, with a collaborative mindset to engage with stakeholders from all levels
- Excellent communication and written skills
Lendlease is a diverse, flexible, and inclusive employer of choice. We engage, enable, and empower our people and support their individual needs. Inclusion sets us all up for success.
We particularly encourage applications from currently under-represented groups in our industry, including those who self-identify as women, black, Asian, minority ethnic, lesbian, gay, bisexual, transgender, and/or disabled.
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