Property Administrator
1 week ago
Lendlease is a globally integrated real estate group with a strong focus on shaping cities and creating vibrant communities.
We are currently seeking an experienced Office and Property Administrator to join our team in Singapore. This role will play a vital part in setting up and managing the operational needs of our new commercial building, Paya Lebar Green.
Key Responsibilities:- Ensure the smooth day-to-day operation of the office, including safety and security protocols.
- Perform general secretarial and administrative duties, providing support to both internal and external stakeholders.
- Screen calls, visitors, and respond to emails and phone inquiries in a professional manner.
- Effective communication and willingness to assist internal and external stakeholders.
- Manage office supplies and staff amenities, including budgeting and forecasting.
- Coordinate staff matters and events, including meetings and travel arrangements.
- Consolidate and assist in preparing reports, presentations, and tracking.
- Manage and update contact details for internal and external stakeholders.
- Prepare and disseminate relevant information, including contact details, minutes, letters, and circulars.
- Process contracts, purchase orders, and invoices.
- Provide administrative support for property management service delivery.
- Coordinate tenant and manager requests, supply needs, and maintenance schedules.
- Liaise with contractors and service providers for housekeeping and security.
- Courier and mail coordination.
- Ensure proper documentation and adherence to standard operating procedures.
- Liaise with stakeholders for monthly sales submissions, yearly audit statements, insurance policy submissions, and other required documents.
- Minimum GCE O Level or equivalent.
- Service-oriented with good interpersonal skills.
- Minimum 2-3 years of relevant experience.
- IT savvy and proficient in MS Office Applications.
- Able to work in a fast-paced dynamic environment to meet tight deadlines.
- Able to work independently with minimal supervision, with a collaborative mindset to engage with stakeholders from all levels.
- Excellent communication and written skills.
Lendlease is a diverse, flexible, and inclusive employer of choice. We engage, enable, and empower our people and support their individual needs. Inclusion sets us all up for success.
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