Administrative Assistant

2 months ago


Singapur, Singapore Accor Full time

Job Summary

We are seeking a highly skilled and organized Administrative Assistant to join our team at Accor. As a key member of our hotel management team, you will provide administrative support to our General Manager and ensure the smooth operation of our department.

Key Responsibilities

  • Administrative Support
    • Provide administrative support to the General Manager, including diary management, correspondence, and filing.
    • Screen telephone calls and respond to inquiries in a professional and courteous manner.
  • Travel Arrangements
    • Organize travel itineraries for the General Manager and other management staff.
    • Arrange travel and accommodation for business associates and visiting guests.
  • Expense Management
    • Process expense claims for the General Manager and other management staff.
  • Documentation and Records
    • Ensure that all invoices and administration documents are properly backed up and stored.
  • Communication and Liaison
    • Communicate effectively with internal and external stakeholders, including Heads of Department and business associates.
  • Project Support
    • Assist the General Manager with ad-hoc project management tasks as required.
  • Reporting and Analysis
    • Compile statistical reports and provide analysis to the General Manager as required.

Requirements

  • Experience
    • Previous experience in a similar role, preferably in a hotel environment.
  • Skills
    • Demonstrated administration experience, with a focus on human resources.
    • Excellent negotiation and communication skills.
    • High attention to detail and proficiency in Microsoft applications.
  • Education
    • Tertiary qualifications in administration or hospitality, preferred.
  • Personal Qualities
    • Ability to work autonomously and as part of a team.
    • Professional image and interpersonal skills.
    • Ability to work outside of normal business hours, when required.


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