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Chief Document Governance Specialist

3 weeks ago

Singapore beBeeDocumentControl Full time $75,000 - $105,000
Document Control Specialist

The role of the Document Control Specialist is vital to the smooth operation of document management within an organization. The key responsibilities include:

Key Responsibilities
  • Receiving, verifying, and acknowledging receipt of documents in accordance with agreed document control procedures.
  • Registering drawings received from clients and other stakeholders.
  • Issuing documents to classification societies and owners for approval.
  • Issuing documents with transmittal to operations and other departments.
  • Filing drawings and documents in a secure and organized manner.
  • Submission of design acceptance requests via LTA EPIC System (Online DAR Portal) in accordance with project document formats and requirements.
  • Managing and controlling all interface documentation and preparing updates and responding to client requests for information about project status.
  • Creating, issuing, and progressing documents transmittal to clients, sub-contractors, and consultants.
  • Maintaining proper filing systems according to ISO standards and implementing project document management systems and processes in accordance with company policies.
  • Ensuring proper document classifications, sorting, filing, and archiving, and managing them in strict confidentiality.
  • Performing file backups to ensure proper storage and archiving of project records.
Required Skills and Qualifications
  • At least 5 years of experience in LTA projects.
  • Familiarity with project management principles.
  • Hands-on experience with MS Office, MS Excel, and Power Point.
  • Knowledge of document management systems.
  • Proficient typing and editing skills, data organization skills.
  • Brief understanding of construction documents.
Benefits and Opportunities

This role offers a unique opportunity to work on high-profile projects and contribute to the success of our organization. We offer a competitive compensation package, including benefits and opportunities for professional growth and development.

We are seeking a highly motivated and experienced individual who can thrive in a dynamic and fast-paced environment. If you have a passion for document control and management, we encourage you to apply for this exciting opportunity.

What We Are Looking For
  • A Bachelor's degree in Business Administration, Management, or related field.
  • Strong communication and interpersonal skills.
  • Ability to work effectively in a team environment.
  • Experience with MS Office, MS Excel, and Power Point.
  • Knowledge of document management systems and processes.
  • Highly organized and detail-oriented individual.