Chief Document Governance Specialist

2 weeks ago

Singapore beBeeDocumentControl Full time

Document Control Specialist

The role of the Document Control Specialist is vital to the smooth operation of document management within an organization. The key responsibilities include:

Key Responsibilities

  • Receiving, verifying, and acknowledging receipt of documents in accordance with agreed document control procedures.
  • Registering drawings received from clients and other stakeholders.
  • Issuing documents to classification societies and owners for approval.
  • Issuing documents with transmittal to operations and other departments.
  • Filing drawings and documents in a secure and organized manner.
  • Submission of design acceptance requests via LTA EPIC System (Online DAR Portal) in accordance with project document formats and requirements.
  • Managing and controlling all interface documentation and preparing updates and responding to client requests for information about project status.
  • Creating, issuing, and progressing documents transmittal to clients, sub-contractors, and consultants.
  • Maintaining proper filing systems according to ISO standards and implementing project document management systems and processes in accordance with company policies.
  • Ensuring proper document classifications, sorting, filing, and archiving, and managing them in strict confidentiality.
  • Performing file backups to ensure proper storage and archiving of project records.

Required Skills and Qualifications

  • At least 5 years of experience in LTA projects.
  • Familiarity with project management principles.
  • Hands-on experience with MS Office, MS Excel, and Power Point.
  • Knowledge of document management systems.
  • Proficient typing and editing skills, data organization skills.
  • Brief understanding of construction documents.

Benefits and Opportunities

This role offers a unique opportunity to work on high-profile projects and contribute to the success of our organization. We offer a competitive compensation package, including benefits and opportunities for professional growth and development.

We are seeking a highly motivated and experienced individual who can thrive in a dynamic and fast-paced environment. If you have a passion for document control and management, we encourage you to apply for this exciting opportunity.

What We Are Looking For

  • A Bachelor's degree in Business Administration, Management, or related field.
  • Strong communication and interpersonal skills.
  • Ability to work effectively in a team environment.
  • Experience with MS Office, MS Excel, and Power Point.
  • Knowledge of document management systems and processes.
  • Highly organized and detail-oriented individual.

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