Operations Coordinator

2 weeks ago

Singapore beBeeAdministrative Full time $45,000 - $75,000

Key Role: Admin & IT Operations Specialist

We are seeking a skilled professional to manage the day-to-day administration and IT operations. This high-impact role focuses on ensuring seamless internal processes and enhancing colleague experience through effective coordination, timely support, infrastructure management, and resolving all tech-related issues.

Job Responsibilities:

  • IT Support (Tech Ops):
    • Act as the first point of contact for IT-related issues (hardware/software/networking).
    • Set up new workstations, email IDs, and access credentials for employees.
    • Coordinate with external vendors for repairs, procurement, and maintenance.
    • Maintain records of devices, software licenses, and system configurations.
    • Troubleshoot connectivity issues, printer/scanner problems, and routine system glitches.
    • Support virtual meetings, conference calls, and internal tech tools.
    • Ensure basic cybersecurity practices are followed (firewalls, antivirus, backups).
  • Admin Operations:
    • Manage office supplies, pantry stock, and stationery requirements.
    • Coordinate office maintenance, housekeeping, and repair services.
    • Handle vendor relationships - AMC, couriers, utilities, etc.
    • Support travel and logistics for employees/visitors.
    • Assist with organizing team events, meetings, and celebrations.
    • Oversee facility-related checklists, visitor logs, and admin SOPs.
    • Track expenses related to admin/IT functions and share monthly reports.

Required Skills and Qualifications:

  • 2-4 years of experience in Administration and IT Support.
  • Strong organizational and problem-solving skills.
  • Tech-savvy with the ability to manage AV setups, IT troubleshooting, and infrastructure upkeep.
  • Excellent communication and coordination abilities.
  • A proactive mindset with the ability to work independently and collaboratively.
  • Passionate about building smooth internal systems and elevating employee experience.

Why Join Us:

As an Admin & IT Operations Specialist, you will be part of a collaborative and forward-thinking team that values initiative, ownership, and growth. We aim to create an environment where your work directly contributes to building a stronger ecosystem for professionals and teams alike.

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