Director Support Assistant
1 week ago
The primary objective of this role is to provide seamless support to the Director, ensuring effective coordination of meetings, calls, and stakeholder communications.
This position involves arranging domestic and international travel, handling personal errands, family, and household tasks, as well as liaising with vendors. The ideal candidate will have experience in office administration and executive/personal support, business trip/travel arrangement, and be comfortable with overseas travel.
Main Responsibilities:
- Act as the primary point of contact for the Director's schedule, coordinating meetings, calls, and stakeholder communications.
- Arrange domestic/international travel, including flights, hotels, visas, and detailed itineraries tailored to preferences.
- Handle personal errands, family/household tasks, and liaise with vendors (e.g., repairs, reservations)
- Manage complex calendars, schedule appointments, and arrange travel (business & personal).
- Act as a gatekeeper for communications (email/phone), prioritizing urgency and confidentiality.
- Run errands, plan events, and handle ad-hoc personal tasks as required.
- Be available to accompany the Director on trips (domestic/international) when required.
- Oversee front office operations, including greeting visitors, handling mail, and coordinating deliveries.
- Maintain filing systems (digital and physical) and ensure document organization.
- Assist with meeting coordination, including room bookings, agenda preparation, and minute-taking.
- Support HR with onboarding logistics (e.g., workstation setup, access cards).
- Handle basic IT troubleshooting or liaise with tech support as needed.
The successful candidate will possess strong multitasking skills, ability to work independently, and excellent communication skills. If you are a highly organized and efficient individual who is able to maintain confidentiality and handle multiple tasks simultaneously, please apply.
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