Freight Supervisor

5 days ago


Singapore DFS VENTURE SINGAPORE (PTE) LIMITED Full time
About DFS Venture Singapore (PTE) Limited

We are a leading company in the logistics industry, and we are seeking an experienced Freight Supervisor to join our team.

Job Description: Freight Supervisor

The successful candidate will play a crucial role in ensuring the accuracy and compliance of our freight invoice audit processes. Key responsibilities include:

Freight Invoice Audit

Audit Freight Invoices

Audits freight invoices to ensure billings are made accurately against agreed rate cards; Timely processing of freight invoices for payment.

Collaborate with Logistics Service Providers

Follow up closely with appointed LSP for invoice submission for internal audit and processing.

Enhance Cross-Functional Communication

Collaborate with internal stakeholders, especially finance, to optimize invoice reconciliation processes.

Develop Best Practices

Assist in developing and implementing best practices for invoice verification and discrepancy resolution.

Introduce Technology Solutions

Assist in introducing potential technology solutions, such as audit software and automation tools, to enhance the efficiency of the invoice audit function.

Prepare Monthly Analysis

Assist in preparing monthly analysis on freight spend and provide insights about cost and risk reduction opportunities.

Claim Management

Manage Claims Process

Collaborate with cross-functional teams to gather necessary documentation and facilitate swift claim submissions.

Resolve Claims Disputes

Manage the claims management process for damaged, lost, or misdirected shipments, ensuring effective resolution.

Monitor KPI Performance

Monitor KPI performance on outstanding claims and communicate closely with our internal insurer whenever required.

Track Claims Metrics

Track claims metrics and provide insights on trends and areas for improvement.

Prepare Monthly Report

Prepare monthly report and analysis on current outstanding claim.

IBD Management

Prompt Communication

Prompt communication to internal stakeholders on shipment status and reacts to IBD related problems in a productive manner.

Maintain Strong Relationship

Maintain strong rapport and working relationship with outsourced vendor on the creation of IBDs.

Generate Accurate IBDs

Ensures IBD are generated in systems accurately and on-time for inbound shipments.

Resolve Exceptions

Resolve IBD exceptions accurately and promptly, ensuring minimal disruption to other downstream processes.

Reporting

Develop Core Reports

Develop core freight reports together with Senior Manager, Freight Procurement to deliver summarized views over freight spend, KPI, trends studies for Management review.

Other Reports

Any other reports and tasks as deemed reasonable by DFS organization for this role.

Requirements

To be considered for this role, you must have:

  • Minimum Diploma and above
  • Minimum 3-5 years with freight billing related experience
  • Self-motivated, deadline-oriented
  • Collaborative, works well with team
  • Excellent communicator with an eye for detail
  • Proactive and work with sense of urgency to resolve freight issues
  • Demonstrate professional and polite demeanor with stakeholders
  • Strong analytical skills with proficiency in data analysis and reporting tools
  • Proficient in English
  • Proficient in Microsoft Office Suite (Excel, PowerPoint)
  • Minor understanding of PowerBI tools or any other analytical tools
  • Good organizational skills and constantly seeking to improve productivity
  • Knowledge of freight rates and incoterms will be an advantage
  • Knowledge of SAP will be an advantage

Estimated Salary: SGD $60,000 - SGD $80,000 per annum


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