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Executive Secretary

2 months ago

Singapore RECRUIT EXPRESS PTE LTD Full time
Job Summary

We are seeking a highly organized and detail-oriented Executive Secretary to join our team at RECRUIT EXPRESS PTE LTD. The successful candidate will be responsible for providing administrative support to our Senior Management Office, ensuring the smooth operation of our office and contributing to the success of our organization.

Key Responsibilities
  • Calendar Management: Organize and manage the calendar schedule, including meetings, clinical work, and events, ensuring timely and efficient use of resources.
  • Travel Arrangements: Arrange overseas travel schedules and itineraries, including flights, accommodation, and claims, to ensure seamless travel experiences.
  • Administrative Support: Provide full-spectrum administrative support to the Senior Management Office, including data collation, data analysis, and preparation of presentation slides, reports, and other documents.
  • Meeting Support: Assist the Senior Leader in preparing for meetings and presentations, including preparation of meeting materials, booking and set-up of meeting venues, ordering of catering, and drafting of meeting minutes.
  • Document Management: Review and ensure timely processing of documents, proposals, contracts, and other materials that require the Senior Leader's inputs or approvals.
  • Record Keeping: Maintain proper records and update the filing system for office documentation and clinical data.
  • Correspondence: Handle in-coming and out-going general correspondences, including typing, faxing, sorting, filing, scanning, photocopying, and recording of documents and forms.
  • Expense Claims: Prepare and submit all expense claims and records for the department.
Requirements
  • Education: Min Diploma in any discipline from a recognized institution.
  • Experience: Minimum 2 years of administrative experience working in large organizations, particularly in secretarial duties and project coordination works.
  • Skills: Strong organizational and time management skills, proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), excellent written and verbal communication ability, and ability to prioritize and handle multiple tasks efficiently in a fast-paced environment.
What We Offer

We offer a dynamic and supportive work environment, opportunities for growth and development, and a competitive salary package.