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Office Support Specialist

2 months ago

Singapore OPENSOURCE PTE. LTD. Full time
Job Summary

We are seeking a highly organized and detail-oriented Office Support Specialist to join our team at OPENSOURCE PTE. LTD. as an Office Admin Assistant. The successful candidate will provide administrative support to our primary school environment, ensuring seamless day-to-day operations.

Key Responsibilities
  • Provide exceptional customer service at the counter, adapting to the unique challenges of a primary school setting.
  • Manage incoming calls, visitors, and messages, responding to enquiries and providing general information in a dynamic environment with high call volumes.
  • Utilize our school's IT system for administrative tasks, ensuring efficient and accurate processing.
  • Handle daily requests and queries from parents, students, vendors, and staff, providing timely and effective solutions.
  • Support special events by conveying messages to students and providing first-level assistance to walk-in students, escalating cases as needed.
  • Assist with general typing duties, maintaining accurate and up-to-date records.
  • Manage store supplies and inventories during school holidays, ensuring seamless operations.
  • Support all school events, including catering and room setup, ensuring a smooth and successful experience.
  • Perform other general administrative duties as required, contributing to the overall success of our team.
Requirements
  • Effective team player with strong communication and interpersonal skills.
  • Ability to work efficiently under tight schedules, prioritizing tasks and managing time effectively.
  • Independent, resourceful, and committed with a strong sense of initiative, taking ownership of tasks and responsibilities.
  • Excellent organizational skills, with a keen eye for detail and accuracy.
  • At least 2 years of relevant experience in a primary school environment, with a strong understanding of our school's operations and procedures.
  • Basic computer literacy, including proficiency in MS Office (Word and Excel), with the ability to learn and adapt to new systems and technologies.
Preferred Qualifications
  • Higher Nitec or Nitec qualification.
  • GCE 'O' or 'N' Level certificate or equivalent.