Property Operations Coordinator

1 week ago

Singapore beBeePortfolio Full time $4,500 - $5,500
Job Description:

The Portfolio Executive role is responsible for assisting in the daily operations and management of residential and/or commercial properties. This position involves supporting the Portfolio Manager in ensuring that properties are well-maintained, residents are well-served, and operations are compliant with relevant regulations.

Responsibilities include overseeing the day-to-day operations of assigned properties or estates, conducting regular site inspections to ensure upkeep of facilities and infrastructure, attending to residents' and owners' feedback, complaints, and queries professionally, coordinating repair, maintenance, and project works with contractors and vendors, obtaining and evaluating quotations for works and services, preparing meeting notices, minutes, and assisting in organizing Council Meetings and AGMs, maintaining documentation such as service reports, defect logs, and correspondence records, ensuring compliance with building regulations and statutory requirements, and supporting in preparing monthly reports and tracking budgets or arrears.

Required Skills and Qualifications:
  • Education: Diploma in Real Estate, Facilities Management, Building Services, or related field
  • Experience: 1–3 years in a property management or facilities-related role preferred
  • Skills:
    Strong communication and interpersonal skills
    Good organizational and multitasking ability
    Proficient in Microsoft Office (Excel, Word, Outlook)
    Ability to work independently and as part of a team
Benefits:

This role offers on-the-job training and opportunities to grow into Portfolio Manager roles with exposure to project management, budgeting, and stakeholder engagement. Working hours are Monday to Friday (office hours), occasional weekends for meetings (with time off in lieu). May require travel to multiple sites.

Others:

Candidates with more experience may be considered for Senior Executive role. We offer a competitive environment with career growth opportunities.

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